Accounts Receivable Technician

Pacific States Marine Fisheries Commission is recruiting candidates to fill the role of Accounts Receivable Technician located on-site at the Portland, Oregon headquarters office.

Accounting Technicians use a basic understanding of accounting systems, policies, and procedures to perform the examination, verification, and maintenance of accounting data. Employees apply various accounting methods, forms, and techniques, but less than the broad understanding and theoretical knowledge of accounting acquired through professional education and training.

The functions listed below are characteristic of the type and level of work associated with this group and pay band. They are not all-inclusive. Individual positions may perform some or all, as well as other similar work.

• Prepare invoices and related required reports for all grants and contracts, send them to customers monthly and accurately post AR ledger entries in the accounting software.
• Responsible for grants and contracts closeout process.
• Review Account Receivables Aging report and follow up with customers on Accounts Receivable past due balances.
• Prepare miscellaneous expenditure reports as requested by customers and funders.
• Monitor contracts and grants balances, expenditures, identify and inform the accountant of discrepancies to ensure that costs do not exceed budgeted amounts by line item.
• Assist Accountant with research imbalance and propose adjustments to resolve

• Crosstrain Accounts Payable duties and serve as back-up for the Account Payable Technician.
• Crosstrain Payroll duties and serve as back-up for the Payroll Administrator.
• Prepare a payroll file to import into the accounting system.
• Serve as a backup for WEX cards (gas cards) administrator
• Assist annual audit by providing requested documentation and records to auditors.
• Other duties as assigned.

At the lower end of the range, the Accounting Technician must have:

• Knowledge of the various steps and procedures related to recurring or standardized
• Knowledge of the automated databases is sufficient to input a range of standard information or adjustments, to understand recurring error reports, to take corrective action, and to generate a variety of standard reports.
• Knowledge of the structure and content of accounting, budget, or other related documents to investigate and resolve routine or recurring discrepancies, check documents for adequacy, or perform comparable actions that are covered by established procedures.

At the upper end of the range, the Accounting Technician has broad, in-depth practical knowledge of the steps, conditions, procedures and processes to assemble, review, and maintain complex accounting transactions. This includes:

• Knowledge to perform extensive balancing and reconciling of detailed summary accounts; resolve problems in balancing accounts; adjust complex discrepancies; develop control records; and review contract provisions, purchase orders, and travel orders against claims for payments to assure compliance with terms.
• Knowledge of assigned accounting functions and their relationships to other functions in order to research or investigate problems or errors that require reconciliation and reconstruction of incomplete information, conduct extensive and exhaustive searches for required information, or perform actions of similar complexity.
• Knowledge of extensive and diverse accounting regulations, administrative rules, and procedures to resolve nonstandard transactions, complaints, or discrepancies; provide advice; or perform work that requires authoritative procedural knowledge.
• Knowledge of master files, document processing, and the effects of transactions on existing records to resolve problems of processed transactions while protecting historical records.

• computer-networked or mainframe computer accounting program
• spreadsheets
• word processing
• oral communication skills
• written communication skills other

At the lower end of the range, the supervisor or other designated employee provides general standing instructions on recurring assignments. He/she indicates what is to be done, applicable policies, procedures, and methods to follow, data and information required, quality and quantity of work expected, priority of assignments and deadlines. Additional specific instructions for new or difficult or special assignments are also provided.

The employee performs recurring assignments with independence.

At the upper end, the supervisor assigns work with standing instructions on objectives, priorities, and deadlines, and provides guidance only for unusually involved situations. The employee independently processes the most difficult procedural and technical tasks or actions and handles problems and deviations in accordance with instructions, policies, previous training, or accepted practices. Solutions to situations are not always obvious and require…