Registrar​/Attendance Secretary - Middle School; Substitute

Registrar/Attendance Secretary - Middle School (Substitute)

Walter L. Kraxberger Middle School, Gladstone School District #115, Gladstone, Oregon. Substitute position beginning the week of September 3, 2026 with intermittent assignment during September to December. Full-day hours on workdays, schedule through ESS. Salary fixed to Level M, Step 3 at $24.13 per hour.

Maintain student records, transcripts, and data as registrar. Assist in the smooth operation of the main office and respond to the needs of students, staff, and parents.

• Sound oral and written communication skills.
• Sound human relations skills.
• Ability to learn or knowledge of Clackamas Education Service District (CESD) computer system, including student record system.
• Experience operating computers, general office equipment, and maintaining a filing system.
• Ability to work well with students, parents and staff.
• Documented record of accuracy, reliability and initiative.
• High school diploma or equivalent with at least two years secretarial experience.
• Experience in an educational setting preferred.

• Regular attendance and punctuality.
• Welcome and assist students, staff, parents, and visitors.
• Health room duties when nurse or health assistant absent.
• Process new student registrations and records requests.
• Enter student schedules into computer and prepare for fall registration.
• Establish and maintain records, reports, and files.
• Maintain and update course/section data within the student information system.
• Purge files to make permanent files.
• Process progress reports/report cards.
• Maintain accurate enrollment data and state reports.
• Answer attendance office telephone, direct calls, record messages, provide information, and obtain information from callers. Assist in answering main office telephone.
• Prepare student files for transfer upon withdrawal from school.
• Collect attendance by period and enter daily attendance into Synergy.
• Other duties as assigned.

• Proficient in word processing, computers, and educational applications. Experience with Word for Windows and Excel preferred.
• Ability to work harmoniously and tactfully with students, staff, and parents.
• Ability to work independently with minimum supervision.
• Skill in keyboarding, filing, and general operation of standard office equipment.

Full-Time

Up to $24.13 per hour

• Support Staff >
  Administrative Assistant
• Support Staff >
  Secretary

• Yvonne Villa, Human Resources Specialist
• Gladstone School District Office
• Phone:
• Email: villay.or.us