Data Management Specialist -Collaborative Fish Information Programs

Pacific States Marine Fisheries Commission is recruiting candidates to fill the role of Data Management Specialist 2 – Collaborative Fish Information Programs, located at the headquarters office in Portland, Oregon.

Group Definition: Data Management Specialists (Natural Sciences) use a background in the natural sciences as they assist in the population, maintenance, enhancement and distribution of databases. They locate, obtain, standardize, enter, verify, and correct various data sets related to project goals and work plans.

The permanent duty station is the PSMFC office in Portland, Oregon, and the selected candidate will be working at the office location. Anticipated start date would be between late-February and mid-March 2026. Based on the applicant pool, the hiring process may involve up to two rounds of interviews.

The Specialist will be working on the Pacific Northwest Aquatic Monitoring Partnership program (PNAMP, PNAMP.org), and will be expected to organize and support groups exchanging knowledge about effectiveness monitoring and scoping new topics such as eDNA data for fish species. The Specialist will also be supporting Klamath Basin projects including the Klamath Basin Monitoring Plan group (Basin Strategy, IFRMP.org) and the Klamath Basin Fisheries Collaborative (KBFC, kbfishc.org).

As needed, the Specialist will also support other data collaborative programs within the portfolio of the Senior Program Manager.

The selected candidate will be expected to collaborate with PSMFC colleagues, external partners, and contractors. The successful candidate will demonstrate the ability to work on multiple tasks, experience with project tasks management tools, able to re-prioritize their work, be a proven team player, and understand the criteria for respectful collaboration. The successful candidate should demonstrate the ability to work independently, self-learn, and be self-motivated to complete tasks with little direct supervision.

The Specialist will work as part of a collaborative team to support a wide range of data focused, coordination, and outreach tasks. Core responsibilities include organizing and facilitating meetings and workshops; providing technical assistance and training to partners; managing and entering data; converting legacy datasets; compiling information for outreach products and reports; updating program websites and tools; developing draft documents and presentations;

developing and maintaining cooperative relationships with partners; and supporting users of systems such as Monitoring Resources.org and KBFC data system and tools (kbfishc.org). Duties may include, but are not restricted to:

• Meeting and Workshop Support:
  Organize and implement collaborative meetings and scientific sessions by setting up meeting technology (e.g., Meeting Owl, projectors, laptops, MS Teams), preparing meeting materials, taking notes in SharePoint, reviewing abstracts, leading breakout groups, developing surveys, and summarizing results.
• Information Synthesis and Documentation:
  Compile and synthesize information to support development of program products such as annual basin-wide reports, newsletters, strategic plans, user guides, proposals, and project protocols. Conduct QA/QC on data and content in tools and systems, and review user submitted content for quality and completeness.
• Technical Support for Data Systems:
  Provide support to data providers and consumers, including converting legacy data, assisting with data submittal and adherence to specifications, training partners on Survey
  123 forms, helping users access regional systems, and providing user support with web-based tools through online/phone meetings.
• Tools and Websites Content Management:
  Organize and coordinate groups contributing to the development of new data tools; populate and update content in existing tools; and maintain websites including Monitoring Resources.org, PNAMP.org, and kbfishc.org.
• Communication and Outreach Support:
  Maintain accurate membership databases, distribution lists (Mail Chimp/Constant Contact), You Tube project videos (e.g., ), and Word Press websites (e.g., pnamp.org and kbfishc.org). Collaboratively create and format outreach materials, email updates, and meeting summaries.
• Partner Engagement and Science Communication:
  Communicate effectively with partners—including data providers, data consumers, biologists, managers, and data stewards—regarding metadata and fish-information needs. Develop science syntheses for technical and semi-technical audiences on ecological, biological, or data related topics.
• Collaboration Across Agencies and Teams:
  Work collaboratively with PSMFC staff and external partners (contractors, tribal, state, and federal agencies) participating in shared processes.
• Support for Other Collaborative Data Projects:
  Contribute to additional PSMFC data projects by identifying solutions to shared needs and assisting with developing materials to implement those…