Property Administrator

Property Administrator (X) Glasgow, Scotland

Salary: GBP
32,000 - GBP
38,000 per annum

Property Operations, Compliance & Administration Coordinator

• Location: Glasgow, Hybrid
• Job Type: Full-time, Permanent

We are seeking an experienced, highly organised, and proactive Property Operations, Compliance & Administration Coordinator to support the management of a residential property portfolio of over 100 properties, including HMOs. This is a pivotal role within our organisation, ideal for a self‑starter who thrives in managing both day‑to‑day operations and strategic compliance initiatives.

Day‑to‑day of the role:

• Serve as the primary point of contact for tenants and contractors, managing and coordinating maintenance requests from initial report through to completion.
• Handle tenant communications, resolve routine issues efficiently, and coordinate property inspections, move‑ins, and move‑outs.
• Maintain accurate property records and documentation, identify operational issues, and implement practical solutions.
• Proactively improve systems, processes, and efficiency across the business.

Compliance Management:

• Track and manage all statutory compliance requirements including Gas Safety Certificates, EICRs, and more.
• Maintain a compliance calendar, ensure all certificates and documentation are up-to-date and accurately stored.
• Anticipate compliance deadlines and proactively manage requirements to prevent issues.

Tenancy Administration, Deposits & Inventories:

• Oversee tenancy administration from move‑in through to move‑out, including managing tenancy deposit registrations and associated administration.
• Coordinate inventories, check‑ins, and check‑outs, and manage deposit returns and negotiations.
• Process and organise supplier invoices and receipts, maintain accurate financial records, and assist with rent monitoring and arrears reporting.
• Input transactions into accounting software like Xero and reconcile supplier statements.

Digital Records & Administration:

• Convert paper-based records into organised digital files, create and maintain a structured electronic filing system.
• Improve administrative processes through digital systems and automation.

Required Skills &

Qualifications:

• Proven experience in property management, lettings administration, or similar roles.
• Strong organisational, administrative, and communication skills.
• Ability to work independently, prioritise effectively, and manage multiple deadlines.
• Proficient in Microsoft Office and familiar with property management software.
• Desirable:
  Experience with Xero or similar accounting software, HMO property experience, and knowledge of Scottish residential tenancy legislation.
• Competitive salary based on experience.
• Opportunity to manage a substantial property portfolio.
• Role critical to the growth and success of the business.
• Autonomy in role with room to implement new processes and strategies.

To apply for this Property Operations, Compliance & Administration Coordinator position, please submit your CV by clicking 'Apply Now'.