Office Manager

About Us

Magnum Homes and Magnum Industries is a multi-generational family-owned business specializing in residential & commercial renovations. Our residential projects include kitchen and bath remodels, bonus rooms, and home additions, while our commercial division focuses on complete interior renovations. Our mission is to deliver exceptional craftsmanship and outstanding customer service on every project. As we continue to grow, we are seeking an organized, detail-oriented Office Manager to support our operations and help ensure the smooth day-to-day functioning of the business.

The Office Manager oversees administrative, financial, and operational functions, ensuring accuracy, efficiency, and compliance across the organization. This role is responsible for bookkeeping, purchasing, vendor administration, tax reporting support, and office management. The ideal candidate is proactive, highly organized, and capable of managing multiple priorities while supporting company leadership and maintaining professional business operations.

• Support management in planning, tracking, and achieving business objectives.
• Manage calendars, appointments, and scheduling.
• Maintain an organized and professional office and showroom environment.
• Coordinate office supplies, equipment, and administrative resources.
• Support staff across departments and help improve office processes and workflows.
• Maintain accurate financial records and bookkeeping systems.
• Manage Accounts Payable (A/P) and Accounts Receivable (A/R).
• Perform financial data entry and monthly account reconciliations.
• Track budgets, monitor expenses, and assist with financial reporting.
• Ensure records are organized and prepared for audits and year-end reporting.

• Prepare and maintain documentation for year-end tax reporting.
• Manage Sales and Use Tax filings and payments.
• Ensure compliance with company policies and applicable regulations.
• Maintain supporting documentation for audits and reporting requirements.

• Track project costs, including materials, labor, equipment, and subcontractor expenses.
• Issue, monitor, and reconcile purchase orders, invoices, and delivery records.
  • Monitor project budgets and communicate potential cost overruns to project managers.
  • Maintain accurate purchasing and procurement records.
  • Collect and maintain vendor records, including:
    • W-9 Forms
    • Certificates of Insurances (COIs)
    • Lien Waivers
  • Verify required documentation before processing payments.
  • Maintain digital filing systems for invoices, receipts, change orders, and project records.
  • Support client invoicing and documentation retention for tax and reporting purposes.
  Qualifications Required
  • High school diploma, GED, or equivalent.
  • 2+ years of office management or related administrative experience.
  • Experience with bookkeeping, including Accounts Payable & Accounts Receivable.
  • Strong organizational and time-management skills with exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office, including Excel and Word.
  • Ability to learn and utilize Quick Books, CRM software, and other business applications.
  • Self-motivated, dependable, and team-oriented.
  Preferred
  • Experience in construction, remodeling, or a related industry.
  • Knowledge of project cost tracking, purchasing, and vendor compliance requirements.
  • Experience with budgeting, expense tracking, and financial reporting.
  • Generous Paid Time Off (PTO) including Paid Company Holidays
  • Employee discounts through our network of vendors and subcontractors.
  • Opportunities for professional growth and advancement.
  • Performance-based bonus opportunities.

  As a family-owned company, we value integrity, craftsmanship, teamwork, and exceptional customer service. This role offers the opportunity to make a meaningful impact on our continued growth while building a long-term career with a respected local business.