Accounts Receivable Specialist

Reporting to the Manager, General Accounting & Consolidations, the Accounts Receivable Analyst is responsible for customer and intercompany invoicing, resolution of accounts receivable disputes, preparation of cash tracking reports, supporting the monthly financial close and reporting processes, and other financial tasks and projects that may arise. This role works cross-functionally with Customer Service Managers (CSMs), Treasury and Tax. The position is in-office at our Glastonbury, CT location.

Day-to-Day

• Generate, process and issue third-party customer invoices, primarily for certain various product lines
• Generate, process and issue intercompany invoices
• Assist with collections, including resolution of aged items by effectively interacting directly with customers
• Assist with cash application
• Support the Tax organization regarding sales, goods & services and value-added taxes to be invoiced
• Participate in and contribute to periodic collection calls with CSMs and Treasury
• Maintain Project Sheets to track invoicing and revenue recognition over the course of a project

Monthly

• Prepare monthly journal entries for project revenue, unbilled/deferred revenue reclassifications, customer returns, commission accruals, sales tax reclassifications
• Submit financial statements to U.S. parent company
• Prepare intercompany reporting for both U.S. parent and ultimate Japanese parent companies
• Variance analysis for accounts receivable and payable month-over-month
• Analyze and input financial statement and supplemental financial data into Japanese parent company reporting system
• Perform account reconciliations
• Variance analysis expanded to encompass quarter-over-quarter and year-over-year
• Additional financial data reporting to Japanese parent
• Support external audit requests

Annually

• Support tax reporting, primarily state and local apportionments
• Support external audit requests for the annual financial statement audit

Other / Ad Hoc

• Prepare and distribute commission payment approval documents for third-party sales representatives
• Serve as back-up for invoice processing for other product lines, cash application, customer master maintenance and bad debt calculations
• Perform vendor verification tasks as vendor additions and changes occur

• Self-starter with strong interpersonal, relationship-building and problem-solving skills
• Excellent verbal and written communication skills
• MS Office proficiency, particularly Excel and Power Point
• SAP, One Stream and Blackline experience a plus