Executive Assistant to CEO

Executive Assistant to the CEO

Location:

Glastonbury, CT (In-Office) Hourly Pay: $56.25/hr

Employment Type:

Contract to Hire

We are seeking an experienced, polished, and highly proactive Executive Assistant to support our President/CEO in a fast-paced, dynamic business environment. This is a high-visibility role that requires exceptional organizational skills, sound judgment, professionalism, and the ability to anticipate needs before they arise.

The ideal candidate is a strategic partner who thrives on managing complex schedules, coordinating executive-level meetings and travel, handling confidential information with discretion, and ensuring seamless day-to-day operations for a senior executive.

If you are a resourceful problem-solver who enjoys working independently, managing competing priorities, and supporting executive leadership at the highest level, we would love to hear from you.

• Manage and prioritize a complex and ever-changing executive calendar.
• Coordinate meetings, appointments, leadership discussions, and business commitments.
• Anticipate scheduling conflicts and proactively resolve challenges.

• Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Coordinate passport, visa, and travel documentation requirements.
• Manage travel logistics and last-minute changes with efficiency and professionalism.

• Serve as a trusted liaison between the President and internal/external stakeholders.
• Draft, edit, and proofread executive communications, correspondence, presentations, and reports.
• Prepare meeting materials, agendas, and follow-up action items.
• Maintain confidentiality while handling sensitive business information.

• Prepare and submit expense reports through Concur.
• Track and reconcile expenses accurately and efficiently.

• Coordinate executive meetings, leadership events, off-site meetings, and special company functions.
• Manage logistics including scheduling, catering, meeting space preparation, and presentation materials.
• Support executive and corporate event planning initiatives.

• Assist with strategic projects and administrative initiatives.
• Coordinate executive gifting and special recognition programs.
• Provide additional executive and occasional personal support as needed.

• 10+ years of Executive Assistant experience supporting C-suite executives, Presidents, or senior leadership.
• Proven success managing complex calendars and high-volume scheduling.
• Experience coordinating domestic and international travel.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Concur expense management software.
• Exceptional written and verbal communication skills.
• Strong organizational, multitasking, and prioritization abilities.
• Ability to maintain strict confidentiality and exercise sound judgment.

• Bachelor's degree or equivalent professional experience.
• Experience supporting executive leadership within a corporate environment.
• Event planning and meeting coordination experience.

• Professional executive presence and polished communication style.
• Strong attention to detail and commitment to excellence.
• Highly organized with the ability to manage multiple priorities.
• Resourceful, adaptable, and solutions-oriented.
• Self-motivated with a proactive approach to executive support.
• Positive attitude and willingness to take ownership of responsibilities large and small.
• Ability to build strong relationships across all levels of an organization.

This is an opportunity to become a trusted partner to senior leadership and make a meaningful impact within a growing organization. You'll work closely with executive leadership, contribute to important business initiatives, and play a critical role in ensuring organizational success.

If you're an experienced Executive Assistant who excels in a fast-paced environment and enjoys supporting executive leaders at the highest level, we encourage you to apply.