Executive Assistant to CEO

Executive Assistant to the CEO

Location:

Glastonbury, CT (In-Office)

Hourly Pay: $56.25/hr

Employment Type:

Contract to Hire

We are seeking an experienced, polished, and highly proactive Executive Assistant to support our President/CEO in a fast‑paced, dynamic business environment. This is a high‑visibility role that requires exceptional organizational skills, sound judgment, professionalism, and the ability to anticipate needs before they arise.

The ideal candidate is a strategic partner who thrives on managing complex schedules, coordinating executive‑level meetings and travel, handling confidential information with discretion, and ensuring seamless day‑to‑day operations for a senior executive. If you are a resourceful problem‑solver who enjoys working independently, managing competing priorities, and supporting executive leadership at the highest level, we would love to hear from you.

• Manage and prioritize a complex and ever‑changing executive calendar.
• Coordinate meetings, appointments, leadership discussions, and business commitments.
• Anticipate scheduling conflicts and proactively resolve challenges.

• Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Coordinate passport, visa, and travel documentation requirements.
• Manage travel logistics and last‑minute changes with efficiency and professionalism.

• Serve as a trusted liaison between the President and internal/external stakeholders.
• Draft, edit, and proofread executive communications, correspondence, presentations, and reports.
• Prepare meeting materials, agendas, and follow‑up action items.
• Maintain confidentiality while handling sensitive business information.

• Prepare and submit expense reports through Concur.
• Track and reconcile expenses accurately and efficiently.

• Coordinate executive meetings, leadership events, off‑site meetings, and special company functions.
• Manage logistics including scheduling, catering, meeting space preparation, and presentation materials.
• Support executive and corporate event planning initiatives.

• Assist with strategic projects and administrative initiatives.
• Coordinate executive gifting and special recognition programs.
• Provide additional executive and occasional personal support as needed.

• 10+ years of Executive Assistant experience supporting C‑suite executives, Presidents, or senior leadership.
• Proven success managing complex calendars and high‑volume scheduling.
• Experience coordinating domestic and international travel.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Concur expense management software.
• Exceptional written and verbal communication skills.
• Strong organizational, multitasking, and prioritization abilities.
• Ability to maintain strict confidentiality and exercise sound judgment.

• Bachelor’s degree or equivalent professional experience.
• Experience supporting executive leadership within a corporate environment.
• Event planning and meeting coordination experience.

• Professional executive presence and polished communication style.
• Strong attention to detail and commitment to excellence.
• Highly organized with the ability to manage multiple priorities.
• Resourceful, adaptable, and solutions‑oriented.
• Self‑motivated with a proactive approach to executive support.
• Positive attitude and willingness to take ownership of responsibilities large and small.
• Ability to build strong relationships across all levels of an organization.

• Medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, and legal plan.
• Short‑term disability, retirement savings plan, service bonus, and holiday pay (up to eight paid holidays per benefit year).
• Transit spending account and paid sick leave under applicable state or local plan.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.