Accountant, Financial Reporting, Accounts Receivable​/ Collections

Job Details

• Job Category Central
• Industry Accountant , Parish Life
• Employee Type FT Salary
• Required Degree 4 Year Degree

• Name:
  Sue Miyashita
• Email: (Use the "Apply for this Job" box below).

St. Michael Catholic Church seeks a Parish Accountant to assist in reflecting the parish mission "To be the presence of Christ." The Parish Accountant is a full-time employee responsible for the financial record keeping and reporting of the parish. The position reports to the Pastor and assists with the parish mission by also collaborating with staff, the Finance Council and providing availability to assist parishioners as duties may require.

• 3 years accounting/bookkeeping experience
• Experience using spreadsheet software
• Ability to work independently and be attentive to deadlines

• Manage parish receipts by entering all collections and deposits from multiple sources such as weekly collections, website online giving, Youth Ministry website online registrations/payments, bi-monthly bank autodrafts, credit card usage of Scrip and other General Operations and Columbarium activity.
• Reconciling monthly bank statements for Operating, SCRIP, and Columbarium bank accounts. This monthly process involves:
  • Reconciling Project Reports associated with Designated Cash.
  • Researching and resolving any cash or bank balance discrepancies and preparing and documenting adjustments.
  • Reconciling monthly Scrip and Office Credit Card bank statements and ensuring these reconciliations tie to the respective activity flows into the Operating and Scrip bank statements.
  • Recording and documenting necessary Adjusting Journal Entries (AJEs) to maintain ledger integrity and accuracy.
• Manage parish accounts payable process by:
  • Ensuring proper coding and authorizations on all documents.
  • Aging payables to pay within due dates.
  • Preparing disbursements for check payment or EFT assignment and obtaining signatures for releasing the funds associated with the disbursements.
  • Mailing any outgoing checks.
  • Filing and maintaining the cancelled invoice/completed payment packet.
  • Processing and distributing annually 1099-MISC, 1099-NEC and 1096 documents to vendors and IRS.
• Manage timely recording of parishioner contributions from multiple sources by:
  • Keying collection data and reconciling totals back to source documents.
  • Reconciling electronic giving integrated batches to daily deposit reports and monthly bank statement.
  • Downloading, recording, and reconciling monthly activity from Youth Ministry that should be recorded in Camino.
  • Investigating discrepancies and recording necessary corrections.
  • Ensuring annual tax statements are produced and distributed in a timely fashion.
• Manage the scrip Cost of Goods Sold (COGS) recording process by:
  • Preparing weekly COGS entries for cash and credit card sales.
  • Ensuring the COGS activity when recorded reconciles to the General Ledger Scrip Inventory Asset balance.
• Reporting responsibilities:
  • Managing various reporting responsibilities: preparing monthly financial reports for distribution to the Finance Council.
  • Providing reports to department heads periodically or as needed.
  • Preparing Annual Report to the Diocese.
  • Coordinating, managing, and compiling Annual Budget by working with department heads, Pastor and Finance Council and ensuring it is balanced.
  • Submitting Annual Budget to the Diocese.
• Other responsibilities:
  • Providing assistance to the Office/Parish Coordinator as needed.
  • Managing the weekly Collection Count volunteers.
  • Attending and reporting to Finance Council meetings.
  • Maintaining policies and procedures for all financial accounting areas.
  • Providing backup Payroll support.
  • Attend to parishioners as needed both in person and on the telephone.