Accounts Payable Specialist Job Glen Allen area,Virginia USA,Accounting

Accounts Payable Specialist Job Description

The Accounts Payable Specialist role is a contract position focused on high-volume invoice processing and resolution of invoicing issues. You process approximately 100 invoices per day, manage Salesforce cases related to invoicing, and handle goods received not invoiced. You ensure accurate, timely payments to vendors while maintaining strong communication with internal stakeholders and external partners.

Responsibilities

Process approximately 100 invoices per day, focusing on transaction processing only without general ledger accounting or journal entries.
Match and enter all purchase order invoices from inventory and non-inventory vendors, ensuring accuracy in quantities and pricing.
Research and resolve all quantity and price variances with urgency, maintaining clear communication with vendors and buyers to prevent supply constraints.
Use the Accounts Payable workflow tool (ExFlow) in Microsoft Dynamics 365 (D365) to manage invoice approvals and integrate with the ERP system.
Ensure accurate entry and timely payment of vendor invoices while maintaining complete and organized records and control reports.
Review daily postings to confirm accuracy and completeness of supporting documentation.
Review the Accounts Payable Aging report on a weekly basis and collaborate with the Accounts Payable leadership to address outstanding items.
Process and/or review invoices for accurate account classifications, matching original invoices and payment requests with purchase orders or check requests.
Verify receipt of goods or services and resolve discrepancies related to prices, delivery, or quality, including imputing use tax as appropriate.
Handle goods received not invoiced items, ensuring proper follow-up and resolution.
Manage and respond to Salesforce cases related to invoicing issues, contributing to a weekly volume of approximately 275 cases.
Communicate professionally with internal and external parties, both verbally and in writing, including managers, accounting team members, and vendors.
Proactively document actions taken to resolve issues so that internal and external parties, such as auditors, can easily follow the procedures and steps taken.
Monitor and analyze accounts payable operations, including invoice research and follow-up, problem documentation, and standardization of data input.
Collaborate with other departments and vendors to communicate the organization’s position on relevant accounts payable issues.
Design or revise forms, tools, and procedures to improve efficiency within the accounts payable function.
Perform specific accounts payable output duties and participate in special projects as needed.

Essential Skills

At least 2 years of high-volume accounts payable experience with a strong understanding of the accounts payable process and framework.
Demonstrated ability to process around 100 invoices per day accurately and efficiently.
Strong knowledge of end-to-end accounts payable workflows beyond standard operating procedures.
Comfortable using basic Microsoft Excel for invoice processing and related tasks.
Hands-on experience with Microsoft Dynamics 365 (D365), particularly in accounts payable functions.
Experience using an accounts payable workflow tool such as ExFlow integrated with an ERP system.
Experience handling goods received not invoiced and resolving related discrepancies.
Experience working with Salesforce for managing invoicing-related cases.
Ability to verify receipt of goods and services and resolve issues related to price, delivery, and quality.
Strong verbal and written communication skills for interacting with internal teams, managers, and vendors.
Ability to document processes and issue resolutions clearly for audit and review purposes.
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