Ministry Assistant Student Ministry

Ministry Assistant for Student Ministry

The Ministry Assistant for Student Ministries is responsible for connecting students and families with the Lord and with each other. This person will help coordinate and provide resources that enhance the discipleship development of the student ministries. The role includes facilitating connections among students, adult volunteer leaders, parents and other families within the church. The person should be willing and excited to create better communication and administrative systems using the latest technology, and must possess excellent interpersonal skills to recruit and coordinate volunteers, assist students and parents, and collaborate with other ministries.

Hours &

Schedule:

40 hours per week, Sun‑Thurs (7.5 hours a day), preferred M‑Th (9:00 a.m. – 4:30 p.m.).

• Proficient in all word processing programs including Microsoft Word, Excel, and PowerPoint; ability to create and use email distribution lists for communication with parents, students, and other adults; also experienced with social media.
• Ability and willingness to learn and use appropriate technology and systems for communication and attendance purposes in student ministry.
• Excellent interpersonal skills to recruit and coordinate volunteers, work with other ministries in church, and assist students and parents.
• Passion for the spiritual growth of our student ministry and willingness to engage in the process of student discipleship.

• Coordinate prep for weekly programming, which includes managing volunteers, preparing substitutes, and acquiring any supplies necessary.
• Communicate with the Student Ministry team to order and distribute materials for Wednesday or Sunday programming.
• Participate in weekly student programming and assist the team throughout set-up, programming, and clean-up.
• Assist staff, volunteer teachers, and other volunteers before, during, and after programming to ensure efficient and smooth operations.
• Attend the monthly Student Ministry Partnership Committee meeting and follow up on assigned tasks.
• Coordinate with weekly volunteers for student programming and their weekly needs—including background checks, curriculum, and required materials.
• Coordinate volunteer care and appreciation for all ministry programs.

• Coordinate with Communications Director to advertise weekly Student Ministry needs through church email and social media for regular programming, upcoming events, and special events as needed.
• Implement a follow-up system: add new attendees, send welcome letters and emails to newly registered students and their parents, and communicate with volunteer leaders regarding missing students for programming.
• Follow up on student decisions, including salvation decisions, baptisms, etc.
• Manage and submit disbursement forms and monthly credit card statements, including for special events and weekly programming.
• Maintain contact information and email distribution lists for all Student Ministry volunteers and substitutes, ensuring all background checks are completed.
• Order curriculum and handle all administrative matters related to Sunday School, Sunday Night, and Wednesday night programming.
• Coordinate with various ministries under Student Ministry and input events on the church calendar—including set-up requests, volunteers, and room set-up for all student programming.
• Hold weekly meetings with the Student Pastor to discuss the calendar and upcoming ministry needs.
• Respond to phone calls and emails in a timely manner.

• Assist the Student Pastor in planning, preparation, and communication for special events; and contribute to the yearly Student Ministry calendar and logistics follow-up on each event with the minister on a weekly basis.
• Coordinate and communicate set‑up requests for each event, volunteers, and room set-up for each event, and integrate with the church calendar and other ministries.
• Maintain an Excel spreadsheet of registered students and all required forms received for each event.
• Other tasks and duties as assigned.

• A committed Christian with beliefs and practices compatible with those of Mount Vernon Baptist Church.
• Ability to communicate clearly and effectively with Student Ministry staff, volunteers, and families.
• Ability to utilize technology to maintain organized records and reports.
• Preferred:
  Two years or more experience working with students in a school or church setting.