Administrative and Processing Specialist Administrative Specialist II

Introduction

The Maryland Commission on Civil Rights (MCCR) is the agency responsible for enforcement of anti-discrimination and civil rights laws for the State of Maryland. MCCR is charged with investigating and administratively processing complaints that allege discrimination in employment, housing, public accommodations and the State’s commercial non-discrimination policy.

Introduction

The Maryland Commission on Civil Rights (MCCR) is the agency responsible for enforcement of anti-discrimination and civil rights laws for the State of Maryland. MCCR is charged with investigating and administratively processing complaints that allege discrimination in employment, housing, public accommodations and the State’s commercial non-discrimination policy.

GRADE

11

LOCATION OF POSITION

William Donald Schaefer Tower

6 St. Paul Street

Baltimore MD 21202

Main Purpose of Job

To provide clerical, administrative and technical assistance to the Assistant Director, Administrative Services Department and Commissioners; as well as coordinate and/or serve as the agency’s liaison in the areas of telecommunication services, facilities management, maintenance and janitorial services.

POSITION DUTIES

• Provides administrative assistance to the Assistant Director in assignments requiring independent judgment and follows through on the completion of all assignments to promote a smooth-running department and office.
• Assist the Assistant Director with coordinating and expending the annual budgetary appropriation.
• Prepare journal entries in FMIS for the Assistant Director.
• Generate budget reports for Assistant Director’s review and approval.
• Serves as the ADPIC back up on an as needed basis.
• Prepares independently, correspondence for review and signature of the Assistant Director, and composes and signs important correspondence, all entailing a wide knowledge of the agency and department’s programs, procedures, functions and policies.
• Conveys administrative and agency decisions to the department, administrative staff and other members of the agency, and transmits orders and instructions with their authority.
• Establishes and maintains files, electronic data and a filing system; obtains pertinent materials from the files and makes them available to Assistant Director, administrative staff and other agency staff.
• Screens and handles telephone calls and visitors; schedule meetings, arranges appointments and interviews for Assistant Director and Administrative Services Department.
• Acts as intermediary for the Assistant Director maintaining frequent contact with state, public and private executives, professional staff and other officials.
• Acts as trouble-shooter for operational problems within the agency.
• Prepares paperwork and coordinates the transfer of files to both the Agency and the State archives;
• Provides administrative support services to the agency and other duties as assigned
• Serves as Agency Workday Timekeeper
• Coordinates and maintains agency’s electronic timecard and leave accounting system in Workday for all contractual and regular employees.
• Coordinates and maintains the agency’s Statewide Workday system.
• Run required Workday reports and submits payroll authorization to the Department of Budget and Management for all contractual and regular payroll periods.
• Responds to request from Managers, Supervisors, and agency employees for guidance and/or advice regarding completing the electronic timecard in Workday
• Procurement & Inventory Operations
• Serves as the agency’s Procurement and Property Officer.
• Advises and assists the Assistant Director with identifying and ordering any and all supplies and equipment requested by MCCR staff and Commissioners.
• Researches and recommends where agency can procure technology/supplies and other tools to support organizational efficiency.
• Cardholder for agency purchases and reconciles monthly credit card statements for agency purchases.
• Creates agency purchase orders in ADPICS.
• If certain receipts are needed to finalize or complete a procurement action, follows up to make sure that such records are on file with the agency.
• Maintains and updates MCCR’s inventory database to include IT, furniture, and supplies.
• Fill supply…