Management Associate Internal Only

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve.

At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. This is an Internal Only Recruitment.

GRADE

ASTD
13

LOCATION OF POSITION

DEPARTMENT OF HUMAN SERVICES
COMMISSION FOR WOMEN
51 MONROE STREET
SUITE 1034
ROCKVILLE, MD 20850

Main Purpose of Job

This position provides administrative support to the Director and Program Manager. In addition to budget and fiscal record keeping, typing, filing, and scheduling, this position performs duties such as coordination of meetings, preparing meeting materials, recording official minutes, obtaining supplies, and working on special projects. The incumbent answers routine and non-routine correspondence and assembles confidential and sensitive information. The incumbent is responsible for procurement, processing payments and fiscal record keeping, including monthly expenditure reports, interface with FMIS and Oracle applications, and maintaining MCW website content.

Deals diplomatically with a diverse group of internal and external customers on both routine and sensitive issues with a consistently high level of customer service.

Minimum Qualifications

Education:
Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Five years performing secretarial work or clerical work involving typing duties.

Notes

• Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

Desired Or

Preferred Qualifications

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• One year of Fiscal Management Information System (FMIS) experience.
• Two years of customer service experience.
• Spanish Fluency.

LIMITATIONS ON SELECTION

Limited to current Department of Human Services Commission for Women employees, only.

Special Requirements

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with the State of Maryland Guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

Benefits

STATE OF MARYLAND BENEFITS

Special Note The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Suite 1100, Baltimore, Maryland 21201. Do not submit unsolicited documentation. TTY Users: call via Maryland Relay. We are an equal opportunity employer and welcome applications from all backgrounds.

People with disabilities and bilingual applicants are encouraged to apply.