Construction Administrator​/Billing Assistant

Job Title:

Construction Admin Role at Growing Painting Subcontractor Company Located in Western Suburbs.

Location:

Western Suburbs. Salary: $65,000 - $75,000 per year.

This company is a trusted commercial and industrial painting contractor serving clients across the Midwest. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects. Their team works with general contractors, facility managers, and property owners to deliver quality results on time and within budget.

• Prepare and process project billing, including AIA documentation and lien waivers
• Support project managers with contract administration and compliance tracking
• Manage accounts receivable processes, including invoice follow-ups and payment status reports
• Coordinate with the accounting department to ensure accuracy of records
• Maintain project documentation and ensure files are up to date and organized
• Assist with prequalification paperwork, insurance certificates, and vendor setup
• Provide administrative support to field and office staff as needed

• 2+ years of experience in construction administration, billing, or accounting support
• Familiarity with AIA billing, lien waivers, and construction contract terms
• Proficiency in Microsoft Office Suite; experience with construction management software is a plus
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple tasks and deadlines in a dynamic environment

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

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