Construction Administrator​/Billing Assistant

Overview

Construction Admin Role with growing painting subcontractor company located in the Western Suburbs. Salary: $65,000 - $75,000 per year. This Jobot job is hosted by Ross Theel. Easy Apply by submitting your resume.

About the company
This company is a trusted commercial and industrial painting contractor serving clients across the Midwest, focusing on high‑performance coatings, facility maintenance painting, and large‑scale commercial projects. They work with general contractors, facility managers, and property owners to deliver quality results on time and within budget.

Why join us
Employees are valued as the foundation of long‑term success. The team fosters a collaborative, fast‑paced environment that supports professional growth and personal accountability. Competitive compensation, a supportive leadership team, and opportunities for development are offered.

Responsibilities

• Prepare and process project billing, including AIA documentation and lien waivers
• Support project managers with contract administration and compliance tracking
• Manage accounts receivable processes, including invoice follow‑ups and payment status reports
• Coordinate with the accounting department to ensure accuracy of records
• Maintain project documentation and ensure files are up to date and organized
• Assist with prequalification paperwork, insurance certificates, and vendor setup
• Provide administrative support to field and office staff as needed

Qualifications

• 2+ years of experience in construction administration, billing, or accounting support
• Familiarity with AIA billing, lien waivers, and construction contract terms
• Proficiency in Microsoft Office Suite; experience with construction management software is a plus
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple tasks and deadlines in a dynamic environment

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

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