Construction Administrator​/Billing Assistant

A bit about us:

This company is a trusted commercial and industrial painting contractor serving clients across the Midwest. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects. Their team works with general contractors, facility managers, and property owners to deliver quality results on time and within budget.

Please apply today to be considered within 24 hours!

Why join us?

At this company, employees are valued as the foundation of long-term success. The team fosters a collaborative, fast-paced environment that supports professional growth and personal accountability. You'll be part of a company that's growing steadily and has built strong relationships throughout the construction industry. Competitive compensation, a supportive leadership team, and opportunities for development make this an excellent place to build your career in construction administration.

Job Details

Responsibilities:

Prepare and process project billing, including AIA documentation and lien waivers

Support project managers with contract administration and compliance tracking

Manage accounts receivable processes, including invoice follow-ups and payment status reports

Coordinate with the accounting department to ensure accuracy of records

Maintain project documentation and ensure files are up to date and organized

Assist with prequalification paperwork, insurance certificates, and vendor setup

Provide administrative support to field and office staff as needed

Qualifications:

2+ years of experience in construction administration, billing, or accounting support

Familiarity with AIA billing, lien waivers, and construction contract terms

Proficiency in Microsoft Office Suite; experience with construction management software is a plus

Strong attention to detail and organizational skills

Excellent communication and interpersonal abilities

Ability to manage multiple tasks and deadlines in a dynamic environment

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.