Construction Administrator​/Billing Assistant

Construction Administrator/Billing Assistant

Construction Admin Role with Growing Painting Subcontractor Company Located in Western Suburbs

This company is a trusted commercial and industrial painting contractor serving clients across the Midwest. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects. Their team works with general contractors, facility managers, and property owners to deliver quality results on time and within budget. Please apply today to be considered within 24 hours!

Why join us? At this company, employees are valued as the foundation of long-term success. The team fosters a collaborative, fast-paced environment that supports professional growth and personal accountability. You'll be part of a company that's growing steadily and has built strong relationships throughout the construction industry. Competitive compensation, a supportive leadership team, and opportunities for development make this an excellent place to build your career in construction administration.

Job Details

• Prepare and process project billing, including AIA documentation and lien waivers
• Support project managers with contract administration and compliance tracking
• Manage accounts receivable processes, including invoice follow-ups and payment status reports
• Coordinate with the accounting department to ensure accuracy of records
• Maintain project documentation and ensure files are up to date and organized
• Assist with prequalification paperwork, insurance certificates, and vendor setup
• Provide administrative support to field and office staff as needed

Qualifications:

2+ years of experience in construction administration, billing, or accounting support Familiarity with AIA billing, lien waivers, and construction contract terms Proficiency in Microsoft Office Suite; experience with construction management software is a plus Strong attention to detail and organizational skills Excellent communication and interpersonal abilities Ability to manage multiple tasks and deadlines in a dynamic environment