Director, Accounting Operations & Financial Systems AFRECASHD

Director, Accounting Operations & Financial Systems (FT), AFRE
31542

CASHD

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

• Responsible to the Chief Financial Officer (CFO) for the direction and management of the Payroll (P/R), Accounts Payable (A/P), Capital Assets Accounting (C/A) and financial systems in accordance with generally accepted accounting principles, federal state and local law, grant or contract requirements, industry best practices and College of DuPage procedures.
• Direct the activities of the P/R, A/P Manager, Financial Systems Coordinator and respective staff members.
• Recruit, hire, orient and train staff as necessary to ensure operational efficiency and continuity.
• Conduct annual review of P/R and A/P Supervisors and Financial Systems Coordinator and assist and approve evaluations done for employees by department supervisors.
• Update job descriptions for these areas as required.
• Write procedures and policies for P/R, A/P, C/A and financial systems including flowcharts and work schedules.
• Perform periodic review of the P/R, A/P and C/A functions and make recommendations to the Assistant Vice President of Financial Affairs and Controller regarding staffing levels and operational matters.
• Monitor and control the proper accounting for payroll, payables and assets activity.
• This includes preparation of periodic and year-end reconciliations between the general ledger and subsidiary reports.
• Ensure all necessary adjusting journal entries are made.
• Review and approve monthly reconcile of P/R records to general ledger and all check requests and adjusting entries originating in P/R.
• Prepare various financial statements for the Board of Trustees and for inclusion in the College's Annual Financial Report.
• Approve, audit and control all employee advances and reimbursable expense reports which clear advances.
• Work closely with independent audit team(s) and with internal auditor.
• Maintain a high degree of knowledge regarding the various federal and state laws, benefit provisions, policies and procedures, including review of management guide updates.
• Supervise the distribution and reporting of W2, W3, 1099, FED
  941 and IL941 tax forms and ensure that proper taxes are withheld, reported and forwarded.
• Distribution only of 1098-T form.
• Develop and control all tasks necessary to accomplish the College's payroll and accounts payable processing objectives including timely and accurate preparation and processing of payrolls, payroll taxes and other employee deductions.
• Supervise the distribution and reporting of all federal and state tax forms.
• Ensure that proper taxes are withheld and distributed.
• Ensure that all of the College's accounts payable obligations are met in a timely and accurate manner.
• Manages all changes, implementations, upgrades, fixes, and enhancements to systems and related interfaces for which the Finance department has business ownership of:
  Payroll, Accounts Payable, General Ledger, Fixed Assets, Accounts Receivable, Budgeting, Projects, Inventory, Concur Expense Management, Electronic Invoice Approval Workflow, etc.
• Manages various aspects of the credit card processes and processor relationships for the College.
• Serves as the chief liaison between the Finance department and Information Technology to coordinate and see to completion all systems initiatives.
• Serve as representative for Finance department interests on various College technical and applications advisory committees.
• Attends local and out-of-state conferences as necessary to keep abreast of changes and emerging trends in financial systems, as well as in payroll and accounts payable.
• Manages the establishment and maintenance of standards within Finance systems for user access, review overall security periodically to determine appropriateness and minimize financial risk.
• Manages new report dev

• Education
  • Bachelor's Degree in Accounting, Finance or Business with a minimum of twelve (12) semester hours in Accounting required.
  • Master's Degree or CPA preferred.
• Experience
  • Minimum three (3) years' experience managing financial systems implementations, collaborating with technical and non-technical staff, and software consultants required. At least three (3)…