Construction Billing & Payroll Specialist

About Us:

We are a premier roofing company that provides installation, repairs, and maintenance services to our corporate partners across the East Coast. Our dynamic culture is built on customer service, respect, integrity, teamwork, and a passion for excellence.

Position Summary

The Construction Billing & Payroll Specialist is responsible for managing all aspects of the billing and payroll processes for both project-based and service operations. This role ensures accurate, timely billing in accordance with contract terms, along with weekly payroll processing, compliance tracking, and financial reporting.

Billing Responsibilities

* Prepare and submit project billings, including AIA forms (G702/G703), lien waivers, affidavits, and compliance documents.

* Submit invoices through third‑party billing platforms as required.

* Review and verify accuracy of billing data, job cost details, contract terms, and supporting documents.

* Maintain customer billing accounts and ensure accurate contract setup in systems such as Sage Intacct.

* Track project progress billing, retainage, and payment schedules.

* Resolve billing discrepancies with project managers, clients, and accounting teams.

* Maintain digital billing records and third‑party payment portals.

Payroll Responsibilities

* Process weekly payroll for field and office staff, including multi-state and multi-union scenarios (if applicable).

* Validate timesheets, earnings, deductions, reimbursements, direct deposits, PTO, and garnishments.

* Post weekly payroll journal entries and assist with month‑end close and payroll reporting.

* Maintain payroll tax compliance, withholding rates, and respond to tax agency notices.

* Assist with quarterly and year‑end payroll filings including 941s, W‑2s, and certified payroll reporting.

* Support employees with payroll-related inquiries.

Qualifications

* 3+ years of billing, payroll, AP/AR, or construction accounting experience.

* Strong understanding of construction billing practices, job costing, and financial documentation.

* High level of accuracy, attention to detail, and ability to meet tight deadlines.

* Proficiency with Microsoft Office Suite (Excel, Outlook, Word).

* Experience with ADP and Sage Intacct preferred.

* Knowledge of prevailing wage/certified payroll, and multi‑state payroll preferred.

Education

* Bachelor's degree in Accounting, Business, Finance, or related field preferred.

* Equivalent experience considered in lieu of degree.

Compensation & Benefits:

Salary commensurate with experience

Comprehensive benefits package including:

* 401(k) with company matching

* Health, dental, vision, and life insurance

* Disability insurance

* Generous PTO

* Flexible scheduling

* Bonus pay opportunities