Construction Billing & Payroll Specialist

About Us:
We are a premier roofing company that provides installation, repairs, and maintenance services to our corporate partners across the East Coast. Our dynamic culture is built on customer service, respect, integrity, teamwork, and a passion for excellence.

Position Summary

The Construction Billing & Payroll Specialist is responsible for managing all aspects of the billing and payroll processes for both project-based and service operations. This role ensures accurate, timely billing in accordance with contract terms, along with weekly payroll processing, compliance tracking, and financial reporting.

Billing Responsibilities

• Prepare and submit project billings, including AIA forms (G702/G703), lien waivers, affidavits, and compliance documents.

• Submit invoices through third-party billing platforms as required.

• Review and verify accuracy of billing data, job cost details, contract terms, and supporting documents.

• Maintain customer billing accounts and ensure accurate contract setup in systems such as Sage Intacct.

• Track project progress billing, retainage, and payment schedules.

• Resolve billing discrepancies with project managers, clients, and accounting teams.

• Maintain digital billing records and third-party payment portals.

Payroll Responsibilities

• Process weekly payroll for field and office staff, including multi-state and multi-union scenarios (if applicable).

• Validate timesheets, earnings, deductions, reimbursements, direct deposits, PTO, and garnishments.

• Post weekly payroll journal entries and assist with month-end close and payroll reporting.

• Maintain payroll tax compliance, withholding rates, and respond to tax agency notices.

• Assist with quarterly and year-end payroll filings including 941s, W-2s, and certified payroll reporting.

• Support employees with payroll-related inquiries.

Qualifications

• 3+ years of billing, payroll, AP/AR, or construction accounting experience.

• Strong understanding of construction billing practices, job costing, and financial documentation.

• High level of accuracy, attention to detail, and ability to meet tight deadlines.

• Proficiency with Microsoft Office Suite (Excel, Outlook, Word).

• Experience with ADP and Sage Intacct preferred.

• Knowledge of prevailing wage/certified payroll, and multi-state payroll preferred.

Education

• Bachelor's degree in Accounting, Business, Finance, or related field preferred.

• Equivalent experience considered in lieu of degree.

Compensation & Benefits:
Salary commensurate with experience
Comprehensive benefits package including:

• 401(k) with company matching
• Health, dental, vision, and life insurance
• Disability insurance
• Generous PTO
• Flexible scheduling
• Bonus pay opportunities