Office Coordinator
Listed on 2026-07-01
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Administrative Management, Admin Assistant
Office Coordinator
The Office Coordinator is responsible for overseeing the day-to-day administrative operations of the office. This role ensures the office runs efficiently by managing administrative tasks, coordinating vendors, maintaining fleet records, and providing support to multiple departments.
Key Responsibilities
- Order, maintain, and organize office supplies.
- Greet visitors and monitor the front entrance.
- Coordinate services with outside vendors, including office cleaning and document shredding companies.
- Assist with filing, recordkeeping, and office organization.
- Manage the company calendar, including conference room scheduling.
- Receive, sort, and distribute incoming mail and packages.
- Maintain records and documentation for a fleet of approximately 65 company vehicles.
- Support the Service Department by assisting with service billing.
- Provide administrative support to other departments as needed and contribute to team projects.
Qualifications
- Minimum of 2 years of office administration or administrative support experience.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Ability to prioritize tasks, meet deadlines, and work independently.
- Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
- Experience with Enterprise Fleet Management and Sage Intacct is preferred.
Education
- High school diploma or equivalent required.
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
- Flexible scheduling options
Physical Requirements
The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
While performing the duties of this position, the employee is regularly required to:
- Sit, stand, and walk for extended periods.
- Use hands to handle, feel, or operate office equipment.
- Reach with hands and arms.
- Communicate effectively by speaking and hearing.
- Occasionally lift and/or move items weighing up to 25 pounds.
Specific vision requirements include close vision, color vision, and the ability to adjust focus.
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