Administrative Specialist Sr. (Physical Sciences

Administrative Specialist Sr. (Physical Sciences)

Job : 322191

Location: Glendale Community College

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range: $19.26 - $25.04 hourly, DOE

Grade: 110

Work Schedule: Monday - Friday, 7:30am - 4:30pm; some evenings and weekends may be required.

Summer

Hours:

Monday - Thursday, 7am-5:30pm.

Work Calendar: 12 Months

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well‑being.

Explore the wide range of benefits and perks available to eligible employees at MCCCD:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off:
  Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company‑paid Life Insurance, AD&D, and Short‑Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer‑matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District‑Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
• Employee Assistance Program (EAP)
• Sight‑On‑Site Eye Care Services
• Mobile On‑Site Mammography Screenings
• Pre‑Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full‑time for an eligible employer)

Provides in‑person advanced administrative office support, secretarial support, and/or program coordination activities for the Physical Sciences Department and the Chemistry Department. This position plays a key role in coordinating department projects, timelines, and communication, including class schedule building, staffing, instructor evaluation coordination, front‑line communication with both residential and adjunct faculty, and budget and account management. Leads the work of temporary employees within the department.

This role is scheduled for daily on‑site work.

• 30% - Service support functions include overseeing the front desk receptionist duties, scheduling appointments, student "intake", and organizing statistical data for review; coordinating work schedules for temporary employees.
• 30% - Instructional support functions such as coordinating and processing class schedule building, classroom/room reservation, ordering textbooks, contacting adjuncts, finding subs, assisting with faculty hiring/onboarding, sending communiques.
• 20% - Assists with HCM, FMS, SIS functions, time and labor; monitoring and ordering supplies inventory, monitoring and tracking department budget and expenses, and retrieving and verifying information in SIS in accordance with established standards and guidelines.
• 20% - Prepares and maintains routine and non‑routine correspondence, reports, documents, records, and files; manages documentation/record‑keeping system in accordance with established standards and guidelines. Updates and maintains schedules, calendars, and related meeting materials, including department meeting agendas and meeting minutes.

Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

OR an equivalent combination of the conferred degree and directly related full‑time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

• A. Two (2) years or more of documented experience planning and/or compiling information in support…