Part-time Office Assistant

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Part Time Globe, AZ, US

4 days ago Requisition

Salary Range: $16.00 To $18.50 Annually

A Level 1 Fingerprint Clearance Card is required for employment at Gila Community College.

• Ability to perform general physical activities that require considerable use of arms, hands, and fingers to manipulate office equipment and machines. Some whole-body movements such as lifting, balancing, walking, stooping, carrying objects and handling materials.
• Ability to operate various office equipment including computers and other technological hardware in a safe and effective manner.
• Ability to provide effective assistance to College stakeholders in a variety of business environments requiring critical thinking, task management, and the use of inter-personal and communication skills in a professional manner.
• Functions/duties listed in Procedure 5012.02 Employee Classification General Responsibilities.
• Additional position specific essential functions are listed below.

• Perform duties under direct supervision following procedures, instructions, directions, and training given.

Business Area Assistants are expected to perform any or all duties listed below in a safe, efficient, professional, and effective manner.

• Respond to phones, emails, and in-person questions/requests from College stakeholders.
• Prepare a variety of communications, reports, files, and information/data media.
• Maintain files, records, and other data in an organized and efficient manner.
• Maintain confidentiality and security of information within the College.
• Organize, plan, and prioritize work and workflows both individually and for supervisors or co-workers as needed.
• Develop constructive and cooperative working relationships with supervisors, co-workers, and other College stakeholders and provide professional business operations assistance within assignment areas.
• Maintain business environment and situational awareness to understand and respond effectively by providing appropriate assistance to College stakeholders as needed.
• Assist College stakeholders with the follow-through and completion of business processes as needed.
• Understand and follow College policies and procedure; assist others in understanding and following College policies and procedures.
• Perform similar duties not specifically listed as directed.

• A combination of training, education, and experience in the various areas of responsibilities that will enable the employee to succeed.
• Direct experience within an office environment providing a wide range of assistance to various stakeholders (customers, clients, co-workers, etc.).
• Ability to pass a background screening process and/or obtain a Level 1 Fingerprint Clearance Card is necessary.
• Familiarity with professional business office practices/procedures and productivity enhancing technologies and office equipment.
• Working knowledge of the Microsoft 365 suite of products – particularly Excel and Word.
• Ability to work a non-traditional schedule with some variation during peak student service periods.

• Minimum three years of office customer service experience dealing with the intake of required documents per policy and providing materials/documents as requested that may be needed for a variety of departments in a multi-office organization.
• Well-developed people skills and the ability to react calmly and effectively in stressful situations.

Duties are performed in a typical office environment within generally climate-controlled structures. Exposure to moderate noise levels is anticipated. Exposure to moderate to heavy office traffic levels with possible frequent interruptions is anticipated. Substantial computer and/or electronic equipment use is expected. Operation of standard office equipment involves repetitive fine motor-skills.