Office Manager - Construction

XB CONSTRUCTION

Office Manager

Position Title Office Manager

Department Administration

Reports To Project Manager

Employment Type Full‑Time, Non‑Exempt

Location Mayer, AZ (in‑office)

XB Construction is seeking a detail‑oriented Office Manager to run day‑to‑day administrative and office operations and serve as the central point of coordination between the office, project teams, and field staff. This role keeps the business organized — managing vendor and subcontractor paperwork, supporting invoicing and payroll coordination, and ensuring project documentation and compliance records stay current.

Office & Administrative Operations

• Manage daily office operations, supplies, and facilities upkeep
• Answer phones, greet visitors, and manage incoming/outgoing mail and deliveries
• Coordinate scheduling for meetings, site visits, and company events

Financial & Vendor Support

• Process and track invoices, purchase orders, and expense reports
• Liaise with accounting/bookkeeping within Quickbooks and support payroll processing coordination
• Order and track materials and office equipment

HR & Personnel Support

• Maintain personnel records and timesheets, track PTO
• Assist with onboarding paperwork for new hires

Project & Field Coordination

• Support project managers and field teams with scheduling, documentation, and correspondence
• Coordinate subcontractor and vendor paperwork — insurance certificates, contracts, W‑9s

Compliance & Documentation

• Organize and maintain project files, permits, and compliance records
• Ensure office compliance with safety and company policy requirements

Required

• 3+ years of office management or administrative experience
• Proficiency in Microsoft Office / Google Workspace
• Strong organizational skills; able to multitask in a fast‑paced environment
• Excellent written and verbal communication
• Ability to work independently and problem‑solve

Preferred

• Construction industry experience
• Familiarity with construction management software (Buildertrend, or similar)
• Experience with Quick Books in a construction environment
• Experience supporting payroll or HR administration

Compensation

• $21–$26/hr, based on experience (approx. $41,600–$54,000/year)
• Midpoint target: ~ $23/hr for candidates with 3+ years of relevant experience

Benefits

• Health, dental, and vision insurance
• 401(k) program
• Paid time off