Executive Assistant, Board Relations Liaison - AZ - University Administration

Position Summary

The Executive Assistant, Board Relations Liaison provides high-level administrative, operational, and strategic support to the President, and Vice Presidents within the Executive Office while serving as the primary liaison between the University’s Board of Trustees and institutional leadership. The position manages sensitive and confidential institutional information, academic governance documents, Board operations, trustee communications and engagement, executive events, and cross-campus administrative workflows.

This role supports effective institutional governance by ensuring timely coordination, adherence to bylaws, policies, and regulatory requirements, and seamless communication among executive leadership, trustees, and key University stakeholders. The position requires exceptional organizational acumen, independent judgment, discretion, professionalism, and the ability to manage complex and sensitive matters with a high degree of accuracy and collaboration. This position reports to the Chief of Staff and works closely with the Board Chair, Trustees, and President’s Cabinet.

The Executive Assistant, Board Relations Liaison provides high-level administrative, operational, and strategic support to the President, and Vice Presidents within the Executive Office while serving as the primary liaison between the University’s Board of Trustees and institutional leadership. The position manages sensitive and confidential institutional information, academic governance documents, Board operations, trustee communications and engagement, executive events, and cross-campus administrative workflows.

This role supports effective institutional governance by ensuring timely coordination, adherence to bylaws, policies, and regulatory requirements, and seamless communication among executive leadership, trustees, and key University stakeholders. The position requires exceptional organizational acumen, independent judgment, discretion, professionalism, and the ability to manage complex and sensitive matters with a high degree of accuracy and collaboration. This position reports to the Chief of Staff and works closely with the Board Chair, Trustees, and President’s Cabinet.

• Serve as the primary liaison between the Board of Trustees and university leadership.
• Plan and coordinate Board and committee meetings, including agendas, materials, logistics, and minutes.
• Maintain official Board records, bylaws, resolutions, and governance documents.
• Support trustee onboarding, communications, evaluations, and engagement activities.
• Ensure compliance with institutional bylaws, accreditation standards, and applicable regulations.
• Track trustee terms, attendance, committee assignments, and disclosures.
• Advise executive leadership on governance protocols and Board-related processes.
• Collaborate with Legal, Finance, HR, and other offices on Board matters.
• Work with senior leadership and the board of trustees to develop and maintain a new trustee on-boarding and training program and guide new trustees through that on boarding process.
• Manage complex calendars for board leadership and trustee events. Organize board retreats, committee activities and campus visits.
• Book travel and handle expense reports for board members as needed.

• Provide high-level administrative support, including drafting, editing, and proofreading complex emails, memos, executive summaries, and multi-campus communications on behalf of the Vice Presidents, always operating with confidentiality, independent judgment, and knowledge of office organization, administrative procedures, and general business practices.
• Proactively…