Program Specialist-AZ- Clinical Psychology

Program Specialist-AZ
- Clinical Psychology

The Program Specialist reports directly to the Program Director in Clinical Psychology and is primarily responsible for supporting the Clinical Psychology program. Primary tasks will involve collection, coordination, and analysis of program data; general administrative coverage with support in specific areas such as student recruitment, curriculum planning, and clinical training; and manage social media for the CP program. The Program Specialist will also work with other CHS programs to support social media, clinical training, and program related needs.

Essential Duties and Responsibilities

Data Collection, Coordination, and Analysis

• Provide support to the Program Director in managing yearlong admissions process, including applicant communication, meet and greet opportunities, and coordination virtual and online events as needed.
• Take initiative in solving problems, understanding student needs, and recommending solutions for a broad range of programmatic functions.
• Assist with preparing evaluations for program effectiveness that support decision making for changes to program policies and procedures.
• Maintain and organize all admissions data, including information pertinent to accreditation; and track student competencies across program courses.
• Organize, maintain, and update program databases; prepare reports based on data as needed and requested. These activities include but are not limited to, program surveys, accreditation reports (including the annual report and all accreditation reports), student competency (CAMP) data, and other program data as requested.

Recruitment, Curriculum, Clinical Training, and Other Program Support

• Serve as the primary point of contact for students in the CP degree program; coordinate regular meetings with students (including representatives of student clubs and government) and share and advocate for student issues with the Program Director and faculty.
• Respond to inquiries from prospective students, providing timely information about the CP program and coordinating with admissions to provide site tours for prospective students and interested parties.
• Order and prepare promotional materials (e.g., "swag," updated flyers, etc.) for graduate fairs and other recruitment events, and incoming student points of contact and activities.
• Coordinate and organize training for the Student Admissions Committee. Match student mentors with admitted students.
• Evaluate recruitment strategy effectiveness and recommend changes, as needed.
• Alumni engagement activities throughout the year (in person and virtual)
• Coordinate all social media for the program, including Facebook, Instagram, and Tik Tok, organize Facebook and Instagram Live events featuring faculty.
• Support the SLP Program's efforts to maintain social media in their program by regularly meeting with faculty and staff to provide input and ideas about the Program's ongoing social media presence.
• Assist with coordinating transfer credit procedures, participate in meetings with students to adjust complex curriculum plans, and communicate quarterly with the registrar to ensure accurate enrollment.
• Develop and maintain adjusted curriculum plans, communicating with the registrar to ensure students are registered for appropriate classes.
• Maintain and track coursework progress to degree completion.
• Plan and organize student social events, including graduation and White Coat.
• Assist with the program's continuing education series including sending announcements and tracking continuing education documentation
• Create and publish at least one program newsletter per year.
• Assist with marketing efforts at the Therapy Institute Psychology Clinic
• Assist Director of Clinical Training with student rotation assignments and coordinating site visits.
• Maintain and track practicum data, affiliation agreements and clinical training paperwork (including forms, evaluations, plans, etc.).
• Maintain a list of approved CP practicum rotation sites for accreditation purposes and support the updating and maintenance of affiliation agreements and other contractual agreements.
• Process agreements for new rotation sites.
• Prepare and send a quarterly preceptor newsletter to enhance communication with clinical supervisors.
• Support clinical training in the Occupational Therapy program by assisting with processing affiliation agreements for new rotation sites and updating existing affiliation agreements in the program. Support the OT program in maintaining and tracking practicum site information and data.
• Attend department meetings.
• Provide coverage for other administrative responsibilities in the absence of the Senior Administrative Assistant. These may include:
  • Processing requisitions and check requests.
  • Making room reservations for the program.
  • Tracking workload data for the program.
  • Completing forms and other paperwork as needed.
• Other duties as assigned.

Qualifications To perform this job successfully, an individual must be able to plan work, set priorities, and…