Event Manager

POSITION:
Event Manager

DEPARTMENT:
Event Services

REPORTS TO:

Director, Event Services

FLSA STATUS:
Exempt

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

Include the following. Other duties may be assigned

• Primary Coordinator for Sporting events and/or Arizona Cardinals home games / events as needed
• Oversight of the Event Operations Center
• Responsibility for managing 24/7 technology platform and all tracking, training & reporting requirements
• Responsibility for oversight of event day incident reporting and 24/7 command
• Responsibility for NFL Fan Behavior requirements including tracking & reporting of game day fan behavior incidents
• Meet with facility clients prior to events and assist in determining event needs;
  Consult with exhibit managers, promoters, convention representatives, and others concerning physical set-up needs and other requirements for assigned areas
• Provide information and coordinate support staffing including operations, audio/visual, telecommunications, conversions, housekeeping, engineering, security, police & EMS, catering, box office, parking and guest services personnel
• Prepare drawings, layouts, diagrams, instructions, set-up requirements and supporting documentation for each event and distribute to appropriate staff, communicating changes prior to event.
• Present event data sheets & reviews in weekly interdepartmental event planning meetings
• Submit relevant floor plans and stamped drawings to the fire marshal’s office for events and serve as the liaison for the client.
• Maintain tracking system for Fire and Building Safety violations and corrections.
• Inspect facilities and event space to ensure they are being maintained properly for events and ensure compliance with applicable fire, building and safety codes
• Oversee the computing of costs for billing of services and equipment rental charges
• Review and approve final billing to facility users prior to release of invoice
• Accurately inputs and updates all information pertinent to definite sales accounts into the facilities’ established event management software solution.
• Assist Sales Department in preparation of written cost estimates
• Interpret and apply all relevant federal, state and local regulations
• Assists in the hiring, management and training of the events department intern / part time events coordinator
• Assist with updating and improving the Facility Users Guide and Facility Tech Packet for the benefit of communication with clients.
• Assistance with maintaining vendor and peer schedules.
• Routinely serve as Manager on Duty, serving as a facility representative
• Oversee event staffing while serving as Manager on Duty
• Respond to visual and audible alarms from building automation safety systems. Make immediate decisions and…