Payroll Manager

Job Description

Starting Date: Immediately

Pay Grade: N (Exempt Salary Schedule)

Department: Business Services/Payroll

Accountable To: Director of Fiscal Analysis

FLSA Status: Exempt

Creation/Revision Date: April 21, 2025

Summary: Under general direction, incumbent manages the Payroll Department to include overseeing the payroll operations, supervising department staff, implementing and overseeing payroll information systems, and collaborating with District staff on identifying needs and resolving problems. Incumbent analyzes and reconciles general ledger accounts and bank accounts, developing and preparing required reports, and coordinates with internal and external auditors to ensure compliance.

• Oversees and implements operations and procedures for the Payroll Department to ensure accurate and timeliness of wage payments to employees. Ensures payroll operations remain compliant by researching and interpreting applicable laws and regulations. Makes recommendations to the Executive Director of Business Services to change or develop policy options in regards to the payroll operations of the District.
• Supervises departmental staff including determining workloads, establishing work schedules, monitoring work performance, recommending new hires and termination, training on payroll procedures, providing staff development programs, conducting performance evaluations, resolving staff conflicts, and interpreting and implementing policies and procedures.
• Collaborates with other district staff in identifying needs and resolving problems regarding software systems that integrate with the payroll system, payroll expenditures, encumbrances, and payroll policies and procedures.
• Analyzes and reconciles general ledger accounts and bank accounts affected by payroll. Reconciles personnel databases to payroll databases.
• Develops, prepares, and submits reports for the District, outside agencies, and vendors including federal and state payroll tax and wage reports, employee W-2’s, and other required reports.
• Coordinates with internal and external auditors to ensure compliance with state and federal laws and regulations and District policies.
• Provides training and communication to district staff on payroll operations such as wage and hour reporting requirements, Fair Labor Standards Act (FLSA) reporting standards, and payroll information system management.
• Performs other job related duties as assigned.

• High School diploma or equivalent (G.E.D.) prior to being hired.
• Three years of payroll processing experience.
• Three years of supervisory experience.

• Bachelor’s degree in Finance, Accounting, Business Management or related field.
• Three years of school district payroll supervisor experience.
• Proficiency in English and Spanish Language.

• Applying the supervisory process.
• Integrating payroll information systems.
• Interpreting and implementing laws and regulations governing payroll operations.
• Applying budgeting theories and principles.
• Reporting required payroll information to regulating agencies.
• Proficiency with computer-related software applications that include, but not limited to, Visions (School ERP Pro), Time Clock Plus, Microsoft products.
• Analyzing payroll expenditures and encumbrances.
• Troubleshooting payroll-related software.
• Engaging and encouraging interpersonal communication skills while interacting with supervisors, staff, students, etc. to exchange information.

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.

The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential…