Medical Assistant (31578

Medical Assistant Clinical Responsibilities

• Turn on and log into exam room computers each morning.
• Keep exam rooms clean and stocked
• Clean exam tables and chairs at a minimum daily (with sanitizing wipes)
• Stock linens every morning and as needed
• Stock exam table paper
• Stock supplies in cabinets.
• Order needed supplies in a timely manner through the appropriate person.
• Clean endoscope (following written procedure after use and store appropriately) (change Cidex once weekly even if not used)

• Order and reorder all samples when supply is getting low.
• Order Ensure samples as needed
• Assist nurse (applies to WV and PCROC) in giving supplies to appropriate patients.

• Order(free) radiation books in English and Spanish from the American Cancer Society
• Order (free) nutrition books from The American Cancer Society
• Maintain compiled folders for each treatment modality
• Maintain adequate folder information sheets for patient education orders with marketing when supply is low.

• Maintain an adequate supply of nasal spray for endoscopy. (Have on average 5-6 on hand)
• Inform the appropriate person when the Cidex cleaning solution is getting low.

Charts should start to be worked up 2 weeks in advance and to be done 1 week in advance of the visit. Exceptions will always happen, such as unforeseen add-ons and emergencies.

• Review patient documents and request all appropriate records
• For EVERY patient with a Palo Verde Medical oncologist, obtain the latest notes/labs and radiology reports from ONCO.
• For every patient, request notes from appropriate other specialists (for example, Med Onc, ENT, urology, neurosurgery, surgeons) (may need to send multiple requests and follow up with a phone call to the office)
• Obtain radiology reports for any studies ordered by our physicians or other specialist in their notes. (Check the imaging portal and call if necessary)
• Request CD disks from centers where we do not have remote access
• Obtain PSA (and testosterone) results for all follow-up prostate patients. Communicate with the patient if results are not available.
• Obtain operative reports and pathology for any patient following up after a surgery/procedure
• Input all available data into history, allergies, review of systems medications, etc., found within obtained records.

• Room all follow-up and new patients in a timely manner
• Identify NEW patients by their name and ask for their date of birth.
• A Photo Picture Must be taken, especially if the patient will be under treatment.
• Identify follow-up patients by name and chart /DOB.

Follow the appointment encounter in ARIA for guidance; all items should be completed before providers complete notes.

• Check weight (if unable to stand, ask recent known weight)
• Complete set of vitals – Approve.
• Falls risk:
  Complete the questionnaire, type in a yes or no answer, and complete the QM code appropriately.
• Depression Screening:
  Complete the questionnaire.
• Clinical Reconciliation
  • Review allergies, complete and reconcile
  • Review Medications, add new medications, and reconcile.
  • Problems, review diagnosis and reconcile
• Complete appropriate Review of Systems for anatomical site-approve
• Complete performance status review (Karnofsky)
• Complete a “Paper” transition of care by checking off all boxes that allergies, diagnosis, and medications were reconciled, if applicable.
• Ask about follow-up appointments with specialists listed and imaging performed.
• Check smoking status (update in social history every visit)
• As appropriate (age and gender etc.):
  • Complete patient Medical, Surgical, Social, Family, and Gyn Histories (update during follow-ups):
    • (Female Patients) Check last mammogram add to Health tab, GYN section,…