Budget and Grants Manager

Washington Elementary School District 6 Academic Support Programs
- Glendale, Arizona Open in Google Maps

Washington Elementary School District 6 Academic Support Programs
- Glendale, Arizona Open in Google Maps

Job : 5921855

Final date to receive applications: Sep 17, 2026 11:59 PM (Mountain Standard Time)

Re-Posted: Sep 11, 2026 6:00 AM (UTC)

Starting Date: Immediately

Pay Grade: E(Exempt Support Staff Salary Placement)

Department: Academic Support Programs

Accountable To: Director of Academic Support Programs

FLSA Status: Exempt

Calendar: 261 days

Creation/Revision Date: September 9, 2024

Summary:

Under general direction, the incumbent collaborates with the Academic Support Program Director to manage fiscal requirements, grant writing and submissions, purchasing and overall needs for the department.

• Assists the Director in forecasting, planning, and managing the Academic Support Program Department budget which may include Kid Space, Nita M. Lowey 21st Century Community Learning Center Grant, After-School Academy Programs, Enrichment Programs, facility use, community engagement, and special grant projects.
• Reviews and monitors weekly program budget expenditures. Works with ASFR budget codes to ensure that funds are properly allocated and meet the district, state, federal guidelines, and 21st Century Community Learning Centers Grant Requirements.
• Positively contributes and collaborates with the Director, district administrators, and staff.
• Seeks opportunities to learn and grow in the role;
  Attends professional learning opportunities as assigned and needed to support the program.
• Conducts research to find resources and equipment to meet the needs of programs.
• Manages the purchasing for all programs in the Academic Support Programs Department as directed by the Director.
• Reviews expenditures, prepares reports and invoices, and ensures compliance with grant guidelines, district and state guidelines.
• Researches budgetary concerns, collaborates with Human Resources, Payroll, Accounts Payable, Finance, Transportation, and Nutrition, to make necessary adjustments and troubleshoot solutions.
• Processes all invoices and collaborates with accounts payable to ensure timely payment for all expenditures.
• Prepares deposit summaries to verify payments from facility use and enrichment programs.
• Processes billing for all program transportation needs.
• Collaborates directly with vendors and with the Purchasing Department to prepare quotes to establish fair pricing to meet program needs. Assists with the Request For Proposal (RFP) process.
• Verifies expenses for the Academic Support Programs department, including supplies and materials, staffing, equipment, and facility use.
• Prepares initial budget uploads and completes journal entries to move funds to appropriate accounts.
• Utilizes technology resources and tools to effectively execute role responsibilities.
• Helps plan and prepare for all grant submissions, budget revisions, and enters information in the ADEConnect online system. Assists in compliance monitoring, completing the yearly budgets for grant renewals, and new grant applications. Collaborates with grants management through the AZ Department of Education.
• Assists with planning and completing budget management for special grant projects.
• Organizes and manages supporting hiring paperwork for all programs in the department.
• Provides assistance with hiring procedures, documentation and training as directed.
• Utilizes the district’s designated programs to ensure that timekeeping entries and payroll expenditures are accurately recorded and district procedures are followed.
• Interfaces with site coordinators, collaborates with HR and payroll on shared processes
• Prepare…