AP Special Projects Analyst

POSITION SUMMARY

The Accounts Payable Special Projects Analyst is responsible for recording and reconciling accounts payable transactions. This role involves coordinating with both accounts payable and cross‑functional teams to ensure accounts payable transactions are processed, recorded, and reconciled accurately and timely in accordance with company policy.

• Perform accounts payable reconciliation of invoices paid via electronic payment methods, such as ACH/EFT/credit card, and oversee the process from initiation through completion, ensuring they meet timelines, budgets, and quality standards.
• Complete month‑end process responsibilities to ensure monthly processes are completed accurately and timely per close schedule.
• Reconcile monthly statements with accounts payable reports for outstanding accounts and complete necessary follow‑up.
• Ensure all supporting documentation is complete and accurate and complies with business rules.
• Notify and resolve issues with suppliers and vendors concerning questions on invoices as requested by department manager.
• Cross‑trained in all accounts payable roles and provide backup, as assigned by department manager, to all accounts payable roles.
• Assist in pulling requested documentation for audits and other external requests.
• Identify and implement opportunities for streamlining accounts payable processes and driving efficiency through best practices.
• Maintain a thorough understanding of accounts payable functions, software, company policies and procedures, and government regulations.
• Perform other related duties as required.

The above listing of duties and responsibilities are not intended to be all‑inclusive but rather to serve as a description of the range of duties and general nature of the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

• 5+ years' accounts payable processing experience required.
• 1‑2 years' experience in recording and reconciling electronic payment methods, including ACH/EFT/credit card required.
• High school diploma or equivalent required; AA degree in business, accounting or related subject preferred.
• Knowledgeable about general accounting principles.
• Ability to use a 10‑key calculator.
• Ability to examine and verify financial documents and reports.
• Analytical and creative problem‑solving skills.
• Business process improvement skills.
• Detail oriented and organized.
• Able to adhere to and meet project deadlines, as expected.
• Commitment to the Beecan mission to consistently deliver high quality, person‑centered care with dignity, respect, compassion, and integrity, and to enrich every life we touch. Embracing Beecan values of care & compassion, community, honesty & integrity, teamwork, innovation, and safety.
• Ability to represent the Company and interact with others in an ethical and professional manner, and to maintain accountability.
• Must have excellent verbal and written communication skills, both one‑on‑one and in a group, and ability to listen and respond to questions effectively.
• Must have excellent interpersonal, negotiation, and conflict resolution skills.
• Must have excellent organizational skills and attention to detail.
• Must have excellent time management skills with a proven ability to prioritize and meet deadlines.
• Must have strong analytical and creative problem‑solving skills.
• Must demonstrate flexibility and ability to adapt to change.
• Ability to maintain confidentiality, and to exercise discretion and independent judgment to make logical, practical decisions.
• Strong computer skills including proficiency in Microsoft Office and an understanding of AP software.
• Knowledge of standard office practices.
• Ability to understand and follow applicable regulations, policies, and procedures fully and consistently.
• Ability to inspire trust and respect and mobilize others, and the ability to motivate staff to achieve desired results.