Administrative Assistant

Description We are looking for a highly skilled Administrative Assistant to join our team in Glendale, California. This is a contract position requiring exceptional organizational and communication abilities to support the Human Resources department. The role involves handling complex administrative tasks, maintaining accurate records, and providing outstanding customer service to ensure smooth departmental operations.

Responsibilities:

- Perform advanced administrative tasks, including document preparation, proofreading, and editing for accuracy and compliance.

- Organize and maintain manual and electronic records, ensuring efficient access to departmental information.

- Handle financial transactions, including processing payments, managing budgets, and maintaining financial databases.

- Deliver excellent customer service by addressing inquiries, resolving complaints, and communicating policies clearly.

- Coordinate meetings, events, and travel arrangements, preparing agendas and materials as needed.

- Develop and implement tracking tools and databases to improve reporting and operational efficiency.

- Assist with program-related activities such as processing applications, verifying eligibility, and monitoring deadlines.

- Collaborate with IT to maintain computerized systems and resolve technical issues.

- Support departmental initiatives by managing timesheets, attendance records, and employment documentation.

- Recommend and implement process improvements to enhance office workflows and productivity. Requirements - High school diploma or equivalent.

- Minimum of five years of administrative experience in a high-volume office environment.

- Proficiency in administrative assistance tasks, including data entry and receptionist duties.

- Strong ability to handle inbound calls and manage communication professionally.

- Demonstrated expertise in maintaining accurate records and databases.

- Familiarity with financial processes such as payroll, purchasing, and budget management.

- Advanced skills in using office software and tools to create documents, spreadsheets, and presentations.

- Excellent organizational and multitasking abilities to prioritize tasks and meet deadlines. Talent Match®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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