SPO Administrative Assistant; Los Angeles

Division:
Southern Cal Main;
Project

Location:

Los Angeles, CA 90001 USA;
Job Type: Regular;
Job Classification:
Experienced;
Job Family:
Administrative Support;
Compensation:
Hourly Non-Exempt.

Conduct daily administrative tasks and provide administrative support to a construction project-based team, while assisting with office management functions for the Los Angeles office.

Construction Executive, SPO Manager.

• Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
• Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
• Daily management of project calendar, meeting schedule, and project contacts.
• Process expense reports for Project Executive and/or Manager.
• Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards. Create and maintain project organizational and seating charts.
• Coordinate travel reservations, business accommodations, itineraries, and agendas.
• Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
• Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
• In collaboration with Project Manager, establish and maintain protocols for project site visitors.
• Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
• Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
• Conduct project specific orientation and transitions for project staff.
• Maintain organized project filing system and coordinate document retrieval schedules.
• Order supplies to support project office needs.
• Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
• Assist with special projects and coordinate events.

The Self-Perform Operations (SPO) Administrative Assistant supports trade employee operations across onboarding, payroll, union compliance, and employee support.

• This role serves as a key liaison between trade employees and internal teams, ensuring accurate, timely, and high-quality service.
• Employee Support:
  Respond to trade employee inquiries related to payroll, pay, and general employment matters; coordinate with internal teams to resolve issues.
• Onboarding:
  Manage new hire and rehire onboarding, including documentation, system setup, orientation coordination, and communication of first-day details.
• Payroll:
  Review time, wage rates, and classifications; support payroll processing; resolve discrepancies; maintain accurate records and ensure compliance.
• Union Administration:
  Interpret union agreements, support annual wage increases, and ensure compliance with contract terms.
• Trade Recap:
  Track employee training, classifications, and records; support daily recap processes and reporting.
• Employee Engagement:
  Provide outreach and support to employees during life events and connect them with available resources.

The salary range for this position is estimated to be 80,000. USD annualized.

• High School Diploma or GED and minimum of 6 year of relevant administrative assistant experience in construction, or other related industry, required. 8+ years General Contractor or Subcontractor union experience highly desired.
• College degree and/or relevant administrative skills certification, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work with some direction and oversight, and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, elevate issues, and request prioritization of responsibilities
• Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Commissioned Notary Public, a plus

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit,…