Office Admin

Role and Responsibilities

Reporting directly to the Operations Manager, the Office Administrator plays a crucial role in supporting the local management team by ensuring smooth office operations and procedures. This role involves a combination of administrative tasks, client interaction, office supply management, and coordination with various departments.

• Primary point of contact for client interface at the facility level.
• Monitors and coordinates purchases for general office supplies.
• Assists HR with employee-related issues and ensures employment posters are up to date.
• Responsible for client engagement as concerns invoicing, billing, and collections.
• Ensures timecards are complete and reconciled between CRM and HRIS.
• Supports the Operations Manager in the collection and reporting of facility-level KPIs.
• Provides financing documentation and submits COCs at jobs completion.
• Schedules warranty and Quality Control (QC) visits, keeping the Operations Manager informed.
• Confirms job schedule with Project Managers.
• Reviews Sales Manager Audits.
• Supports the subcontractor verification process.
• Reviews subcontractor invoices and submits to the Operations Manager for approval.

• Competitive salary and performance-based incentives
• Opportunities for cross-branch training and career growth
• Supportive management team
• First-class in-house operation team
• Medical, dental, vision insurance after 90 days
• Paid time off and holidays
• Holiday gifts and team building events

• Minimum 3 years of proven experience in office administration or related roles.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Google Work Space / Microsoft Office Suite, customer relationship management software (e.g., Builder Trend, Salesforce) and HRIS (paychex).
• Ability to work independently and collaboratively in a fast-paced environment.
• Self-motivated, adjustable and coachable

• Job Type: Full-time, On-site (not remote)
• Work schedule:
  
  Monday to Friday
• Salary Range: $70,000.00 - $85,000.00 per year
• Pay Structure:
  Salary + Bonus

Applying for this position does not require you to meet every single expectation listed. At Attic Projects, we recognize that embracing diverse perspectives is crucial for fostering innovation and achieving success. Therefore, we are dedicated to creating a team that encompasses a wide range of backgrounds, experiences, and skills.

Attic Projects is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.