Administrative Assistant II-Dept of Med.Keck​/Nephrology

The Division of Nephrology and Hypertension is seeking an Administrative Assistant II to join its team at Keck School of Medicine of University of Southern California. The Administrative Assistant position for the Division of Nephrology is a full‑time, professional staff role that plays an integral part in the day‑to‑day functions of the division and provides direct administrative support to the Chief of the Division.

• Provide a high level of administrative support to Nephrology & Hypertension faculty.
• Perform administrative duties associated with scheduling and coordinating meetings and planning events – arranging services with vendors, preparing agendas and itineraries, gathering and organizing supporting information, overseeing production and distribution of related materials, and attending functions to ensure satisfactory outcomes.
• Demonstrate ability to handle multiple projects simultaneously in a fast‑paced environment, set priorities and organize time to see projects through to successful completion.
• Assist in maintaining faculty credentialing, including compiling materials for applications and renewals of clinician licensure, credentialing, privileging, and insurance coverage, ensuring timely submissions, routing paperwork, updating documentation, maintaining databases, and generating reports.
• Support faculty scheduling in QGenda/AMION and work closely with stakeholders for efficient operation.
• Serve as an internal resource to faculty, administrators, staff or students on departmental and university procedures; research information and relay official interpretations; maintain currency on revisions to department, school, and university policies and procedures.
• Create, route and process written and verbal correspondence while exercising a high degree of discretion and confidentiality.
• Assist with purchases and reconciliation of equipment and supplies for office and laboratory.
• Assist in tracking and managing budgets, including expense reports, invoices, and financial documentation.
• Process reimbursements and Internal Service Deliveries (ISDs), manage vendor registration, and handle visa processing for visiting scholars.
• Assist in preparing research grant projects, budgets and documents and maintain post‑award grants.
• Provide support for educational events, meetings, recruitment sessions, and generate spreadsheets and presentations.
• Prepare, record, and distribute comprehensive meeting minutes for meeting sessions.
• Manage divisional data tracking to generate routine performance and billing reports for executive leadership.
• Provide general office support, including fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, processing reimbursement expense reports, and maintaining electronic and hard‑copy filing systems.

Hybrid position.

The hourly rate range for this position is $26.59 - $31.25.

Minimum Education:

Bachelor's degree.

Combined experience/education as substitute for minimum education.

Minimum

Work Experience:

3 years.

Required

Knowledge, Skills and Abilities:

Secretarial or specialized clerical and administrative experience.

• 4 years of combined administrative experience, preferably in a university environment.
• Excellent communication skills – both written and verbal.
• Demonstrated ability to handle multiple projects simultaneously in a fast‑paced environment, set priorities and organize time to see projects through to successful completion.
• A cooperative and team‑oriented attitude and self‑starter are essential.