Event Coordinator - State Farm Stadium

POSITION:
Event Coordinator

DEPARTMENT:
Event Services

REPORTS TO:
Director, Event Services

FLSA STATUS:
Exempt

LEGENDS GLOBAL

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you?
Join us!

Summary
The Event Coordinator is responsible for coordinating all aspects of post-booking stage services for assigned events. This position will have sole responsibility to coordinate 30 - 40 varying sized events per year.

Essential Duties and Responsibilities

Include the following. Other duties may be assigned

• Assist as primary coordinator for Arizona Cardinals home games / events as needed
• Meet with facility clients prior to events and assist in determining event needs;
  Consult with exhibit managers, promoters, convention representatives, and others concerning physical set-up needs and other requirements for assigned areas
• Provide information and coordinate support staffing including operations, audio/visual, telecommunications, conversions, housekeeping, engineering, security, police & EMS, catering, box office. parking and guest services personnel
• Prepare drawings, layouts, diagrams, instructions, set-up requirements and supporting documentation for each event and distribute to appropriate staff, communicating changes prior to event.
• Present event data sheets & reviews in weekly interdepartmental event planning meetings
• Submit relevant floor plans and stamped drawings to the fire marshal’s office for events and serve as the liaison for the client.
• Inspect facilities and event space to ensure they are being maintained properly for events and ensure compliance with applicable fire, building and safety codes
• Oversee the computing of costs for billing of services and equipment rental charges
• Review and approve final billing to facility users prior to release of invoice
• Accurately inputs and updates all information pertinent to definite sales accounts into the facilities’ established event management software solution.
• Assist Sales Department in preparation of written cost estimates
• Interpret and apply all relevant federal, state and local regulations
• Routinely serve as Manager on Duty, serving as a facility representative
• Oversee event staffing while serving as Manager on Duty
• Respond to visual and audible alarms from building automation safety systems. Make immediate decisions and communicate with all users of the facility in an emergency situation
• Coordinate staff trainings with Legends Global Sales and stadium partners.
• Provide assistance to the EOC, Security & Guest Services departments as necessary
• A passion for the event business!

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Knowledge Of:

• Multipurpose public assembly facility management
• Operations and production characteristics of event management/mega events
• Needs of users of large public assembly facilities
• Crowd management and control techniques
• Customer Service practices
• Principles of supervision
• Facility use contracts
• Fire and public safety…