Production Department Secretary - Disney Television Animation

Production Department Secretary

Disney Television Animation (DTVA) has over forty years of legacy as a top producer of kids & family entertainment. Our work is integral to The Walt Disney Company, bringing Disney-branded characters and stories to families' homes across the globe.

DTVA creates both long-form and short-form content spanning traditional 2D, rig-based 2D, CG (preschool), CG (premium), and stop-motion. We create shows in a broad range of unique and innovative styles, and we aim to match the right talent with the right production in terms of skill and artistic style.

By submitting an application for this Production Department Secretary job posting, you may be considered for any Production Department Secretary positions that arise until the expiration date provided.

Applications submitted to this job posting will remain valid until December 31, 2026.

The Production Department Secretary is the communication hub of a television series production. They are primarily responsible for incoming correspondence with regards to scheduling meetings for the show leadership and crew, preparing and executing expense reports and travel, show credits, partnering with the script department and story editor when applicable, and organizing crew events, as well as purchasing snacks and supplies.

What You Will Do

• Coordinating and scheduling meetings for Executive Producers, Producer and Line Producer
• Maintaining production calendar
• Manage correspondence for Executive Producers via taking messages and managing emails inquiries.
• Completing travel authorizations and coordinating travel for production crew both domestic and international
• Ordering supplies for crew/production through SAP E-Source and approved vendors
• Increasing crew morale by suggesting and organizing team-building activities (crew potlucks, birthday celebrations, etc.)
• Point person for facilities; contact operations for crew needs
• Filing & Photocopying as needed
• Distribution of materials
• Additional duties as necessary, or as defined by individual contracts
• Compiling, ensuring accuracy and distributing show credits
• Completing expense reports as per DTVA procedures

Additional partnerships :

• Partners with Script Coordinator on posting record memos to show production servers and music lyrics from locked animatic have been sent for Legal/Standards approval.
• Partnering with Script Coordinator and Script department to facilitate distribution of scripts at all key stages of the production:
  From Premise, Outlines, and all versions of Script (including Final/Numbered and Recording and Conformed) and Pick Ups & ADR, as well as other written material, as directed by Show Runners, Line Producer, Story Editor and Writers when applicable.
• Communication with Casting Department to ensure all pertinent materials are at recording sessions under the direction of the Producer or Script Coordinator

Performing all other applicable duties as assigned by Line Producer/Executive

Required Qualifications & Skills

• Ability to oversee multiple tasks and solve problems in a fast-paced environment
• Positive attitude with the ability to be flexible
• Excellent organizational, verbal, written, e-social skills and acumen
• Mac or PC proficient.
• Microsoft Office – knowledgeable use of Microsoft Excel, Microsoft Word, Microsoft Outlook and Power Point
• Canva
• Final Draft
• Adobe Acrobat Pro
• Adobe Photoshop
• Airtable
• Knowledge of SAP and Concur

Job Location

• This is a fully onsite role based in Glendale, CA.

The pay rate for this role in Glendale, California is $25.01 per hour. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered.

Disney Entertainment Television is a collection of renowned content brands at The Walt Disney Company creating original entertainment and news programming for the company's streaming platforms Disney+, Hulu and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of ABC Entertainment, ABC News, ABC Owned Television Stations, Disney Branded Television, Freeform, FX, Hulu Originals, National Geographic Content and Onyx Collective, in addition to Disney Television Studios, which include 20th Television, 20th Television Animation, ABC Signature and Walt Disney Television Alternative.

Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, Disney Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, Disney Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments:
Disney…