Budget​/Business Analyst

Budget/Business Analyst

University of Southern California

Provost Finance/Enrollment Management

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world‑class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university a great place to work.

USC received more than 71,000 applicants for its Fall 2021 freshman class, an acceptance rate of 12.5 percent. The number of students who are the first in their families to attend USC has been growing steadily for five years - 23 percent of the Class of 2025 class are first‑generation college students, and 32 percent are students of color. With one of the most abundant financial aid pools in the country, USC provides more than $640 million in scholarships and aid.

Students from families earning $80,000 or less each year attend tuition‑free. Enrollment Management maintains admission, financial aid, academic records, and registrar services, while providing a wide range of logistical and financial support to students and alumni.

The University of Southern California (USC) is seeking a Budget/Business Analyst to support Enrollment Management. The Budget/Business Analyst monitors, reconciles, analyzes, and reports on budget activity for Enrollment Management and Student Aid. This role administers assigned budgets. Monitors actual income and expense and develop projections to authorize or extend financial commitments. Identifies and researches variances and trends and brings to the attention of the Enrollment Services Senior Business Officer for discussion and resolution.

The Budget/Business Analyst will collaborate with a team that includes financial analysts that report to the Senior Business Officer. The Finance Team works closely with departmental liaisons and managers to establish and maintain financial accounts. The analyst will be responsible for reconciling account balances and analyzing activity of financial transactions that may have occurred over multiple cycles. Regularly prepare and submit financial reports and complete detailed account analysis for review and accuracy prior to distribution.

Troubleshoot problems, including research of pertinent facts and interacting with appropriate university staff to achieve resolutions.

In addition, this role will coordinate month‑end and year‑end financial transfer and closing activity. The analyst will be required to thoroughly understand, reconcile, and analyze accounts for the entire Enrollment Management Division (Office of Admission, Office of Financial Aid, and Academic Records and Registrar, with other supporting departments) and Student Aid.

The selected candidate will be expected to provide information to staff regarding university financial policies and procedures. Assist staff in financial transactions such as purchasing equipment and supplies and accounting for travel expenditures and reimbursements. Coordinate purchasing activities and interface with vendors as required. Prepare ad hoc financial reports as requested. Perform other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

This position reports to the Senior Business Office supporting Enrollment Management and Student Aid.

Enrollment Management related:

• Perform Daily/Weekly/Monthly Account Reconciliation/Analysis;
  Research account discrepancies;
  Prepare manual journal entries
• Prepare Monthly/Quarterly Financial Projections/Reports
• Responsible for revenue account deposits (wires, checks)/reconciliation
• Support departments in procurement, requisitions, expense reimbursements
• Other duties as assigned

Student Aid related:

• Manage and Analyze the Outside Agency Scholarship Awards
• Collaborate with the Office of Financial Aid, Provost Shared Payroll Services, and Central Payroll Services to resolve discrepancies weekly/monthly
• Reconcile and manage billing for Off‑Campus Federal…