Executive Analyst

Position

Glendale, California, United States

OPEN & PROMOTIONAL EXAMINATION - ONE YEAR PROBATIONARY PERIOD

This current recruitment is for Glendale Fire Department. Candidates who are placed on this eligible list may be considered and utilized by other Divisions/Departments within the City.

Under the general direction of a division head, positions in this classification perform responsible administrative and managerial duties.

• Ensures Department services are provided with exceptional customer service and the highest level of ethical standards.
• Coordinates the administrative and business management function of the division, including the processing and preparation of budget and personnel transactions.
• Conducts studies of divisional operations, recommends changes in policies and procedures, and supervises the installation and implementation of approved changes, when directed by the division head.
• Instructs other personnel and members of the public in the various elements of the City's budget and other aspects of the City's fiscal policies and procedures.
• Prepares a wide variety of financial analyses, forecasts, and reports utilizing Excel, Word, Powerpoint, Peoplesoft, and other computer software programs.
• Prepares written administrative reports and conducts surveys pertaining to divisional activities.
• Prepares formal reports for presentation to the City Manager and the City Council.
• Provides information in response to public inquiries, receives and resolves complaints, and administers the division's public information program.
• Represents the division head at meetings and in administrative matters and appears on his/her behalf before commissions or other boards and agencies upon assignment by the division head.
• Directs the implementation, coordination, development, and operation of federal, state, or local grant programs or projects. Processes or supervises the processing of pertinent documents such as contracts, permits, petitions, bid specifications, requests for proposal, ordinances and resolutions.
• May drive on City business depending on the needs of the position.
• May supervise subordinate employees and review and evaluate employees' job performance, effectively recommending personnel action.
• Assumes responsibility for ensuring the duties of the position are performed in a safe, efficient manner.
• Performs other related duties as assigned or as the situation requires.

An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.

Four years of responsible experience in administrative work involving issues of budget, management, organization, personnel or other related functions.

Bachelor's degree in public administration, business administration, or a related field.

Experience working in a public safety environment or other government agency. Experience in grant compliance and finance (applying, reviewing, maintaining, and reporting) in a public safety environment or other government agency.

Valid Class C California Driver's License.

Knowledge of:

• Budget administration, processes and procedures.
• Business practices and procedures.
• Principles and practices of supervision.
• Principles of government financing and budgetary analysis.
• Administrative report and presentation development.
• Principles and practices of administrative research and statistical analysis.

When assigned to the Fire Department, Knowledge of:

• Applicable HIPAA regulations.
• Enterprise Resource Planning (ERP) system such as Munis.
• Records retention practices and regulations.
• Telestaff Kronos/First Due.
• Grant compliance.

Skill in:

• Conflict/complaint resolution.
• Effective oral and written communications, both on a one‑on‑one and a group basis.
• Use of computer applications such as Excel, Word, Powerpoint, Microsoft Outlook.
• Organizing and prioritizing assignments.

Ability to:

• Provide exceptional customer service to all employees and vendors.
• Accept constructive criticism.
• Analyze situations accurately and adopt an…