Administrative Assistant - Glendive

Job Description
- Administrative Assistant
- Glendive )

Position Title:

The Montana Department of Transportation (MDT) is recruiting for an Administrative Assistant to support the Glendive Office! This position serves as an Administrative Assistant within the District and Area offices. The role provides general administrative support and customer service for staff and the public. Duties include helping permit applicants, answering questions, and directing inquiries to the right staff. The position also offers cross‑administrative support to other groups within the district to keep information and tasks moving smoothly.

The role supports payroll and personnel tasks, such as participating in orientation, completing I‑9/E‑Verify steps, entering training records, and reviewing timesheets for accuracy. It also helps with records management, access control, meeting and event setup, and keeping the office organized and supplied. The general working hours for this position are Monday through Friday from 8:00am to 5:00pm. This position generally covers MDT’s core public hours.

The position reports to the District Executive Services Manager and does not supervise other employees.

This position is part of a career ladder with career advancement opportunities.

Benefits of working for MDT and the State of Montana include:

Culture of public service and a commitment to work/life balance

Access to Montana Health Centers, low-cost clinics for state employees and their families

State Retirement plan and additional savings opportunities (deferred compensation)

Employees in this position receive overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek

Benefits apply on first day of employment

Required

Education and Experience:

The required knowledge and skills are typically acquired through a combination of education and experience equivalent to a High School Diploma or equivalent

AND one (1) year of customer service related training, business or office management, or communications experience.

Alternative qualifications include:
Any combination of additional related work experience and education equivalent to the minimum qualifications.

Knowledge, Skills, and Abilities:

This position requires knowledge of office management, business communications, records management, customer service standards, along with knowledge of SABHRS (Statewide Accounting, Budgeting and Human Resource System) This position is also expected to develop a progressively responsible knowledge of MDT policies and procedures, emergency response protocols, and specialized database and reporting systems (e.g., road reporting, Adopt-a-Highway, etc.).

This position requires skill in coordinating multiple projects under inflexible deadlines; translating technical information to varied audiences; identifying and resolving accounting discrepancies and database errors; operating standard office software applications (e.g., word processing, database, etc.); responding to emergency situations; and written and verbal communications.

Other Information

The successful candidate must pass a name-based background investigation as a condition of employment.

Driver’s record will be verified. Successful applicants will be required to sign a release form which authorizes the Department to obtain the applicant’s permanent driving records. Compliance with Mont. Admin. R. 2.6.201, “State Vehicle Use,” and MDT Policy #6.03.001, “State Vehicle Use Policy” are conditions of employment.

This position is being posted in accordance with the bargaining unit agreement. Non-bargaining unit employees or employees of another bargaining unit may apply. If the position is not filled with a bargaining unit applicant, the non-bargaining unit applicants may be considered. However, bargaining unit applicants will have preference.

The Montana Department of Transportation is an equal opportunity employer. Women, racial and ethnic minorities, people with disabilities, and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format…