Administrative Clerk III; part-time

Position Summary

Performs a variety of complex and responsible clerical, record‑keeping, profiling, and reporting support. Assignments are usually senior role at the department level, or equivalent specialized department or educational program.

$2,056.60 – $2,756.04 per month / $24.21 – $32.45 per hour

The District provides prorated vacation, sick leave, and holidays.

• High school diploma or equivalent and three years of clerical experience.

• Two years of clerical experience in an institution of higher learning.
• Experience using Banner or similar ERP system.
• Experience working in a K‑12, community college, or university environment.
• Demonstrated organizational, record‑keeping, and time‑management skills.
• Demonstrated verbal and written communication skills.
• Proficiency in Microsoft Office, Smart Sheet, and Adobe Creative Cloud.
• Experience supporting academic programs, student services, counseling offices, admissions, records, or similar environments.
• Experience using a learning management system such as Canvas.
• Sensitivity to and ability to work with a diverse student, faculty, and staff population, fostering an inclusive environment.

• Compose and type letters, memoranda, reports, work orders, requisitions, and program materials from drafts or verbal instructions.
• Process documents requiring knowledge of department terminology, policies, and procedures; monitor budgets and contractual provisions.
• Perform analytical duties such as evaluating student profiles for specific programs (e.g., limited English proficient) by pre‑screening registration materials, language assessment scores, and other materials.
• Compile statistical data, post financial transactions, maintain records in department information systems, and search departmental records and files.
• Maintain financial records for a small fund or program; handle deposits, expenditures, inventory, accounts receivable, donation requests, and periodic financial reports.
• Schedule, coordinate, and administer tests; score tests, maintain records of scores, enter and post results.
• Coordinate high‑volume customer‑service workflow; serve as resource for other clerks, balance workload, and resolve discrepancies.
• Greets visitors, staff, or students; ascertain nature of business and provide standard information.
• Provide special assistance to students, including those with special needs; introduce students to other services and college support.
• Maintain records and files for ready access; compile reports per operating procedures.
• Ensure timely distribution and receipt of records and reports; request or provide information to ensure accuracy.
• Review and prepare documents for entry into electronic data processing system; follow up to complete documents; enter and update information; extract and convert data from databases.
• Participate in basic registration activities such as community education, child development, or emeritus courses.
• Maintain confidentiality of information processed.
• Assist and coordinate programs, workshops, meetings among staff, administrators, or the public.
• Receive, sort, and distribute incoming mail.
• Participate in selecting, training, and assigning work to regular staff and part‑time/student/temporary workers.
• Perform other duties as assigned that support overall objective of the position.

• In‑depth knowledge of practices and techniques used in assigned organization unit.
• Working knowledge of office practices, procedures, equipment, filing systems, receptionist and telephone techniques, letter and report writing.
• Knowledge of accounting, budgeting, purchasing, payroll transaction processing, and statistical record keeping.
• Knowledge of PC‑based software: word processing, spreadsheets, presentation graphics, specialized database software used in education.
• Business mathematics skills to compute sums and statistics.
• English language skills, grammar, spelling, punctuation, editing, proofreading for original correspondence.
• Human relations skills to orient, train, and communicate with a diverse population.
• Ability to learn, understand, and…