Payroll Technician

Position Title

Payroll Technician

Analyzes, prepares, and performs clerical and technical accounting, financial data entry, and record‑keeping activities involving the preparation, processing, and maintenance of the College’s payroll for academic, classified, hourly, management, and special payrolls. Prepares reports for external agencies including tax and retirement reporting.

• An associate degree, or the completion of at least sixty (60) college‑level semester units, and three years of payroll or finance experience, or, in the absence of an associate degree, or the completion of at least sixty (60) college‑level semester units, four years of payroll or finance experience.

• Experience working in a K-12, community college, or university environment.
• Experience with Banner, Human Capital Management and/or Payroll systems and software.
• Demonstrates sensitivity to, understanding of, and ability to work with the diverse academic, socioeconomic, ethnic, religious, disability, gender, gender identity, sexual orientation, immigration status, and cultural background of community college students, faculty, and staff; and successfully fosters and supports an inclusive educational and work environment.

• Performs routine accounting duties involved in the processing of the payroll. Inputs and verifies payroll related computer input and output.
• Reviews timesheets and reconciles the totals and balances. Records changes in salaries, deductions, voluntary benefit deductions, and other payroll information, and submits changes that update master computer files. Verifies completeness of data.
• Posts onto a computer-aided data entry format, payroll-related employee data in a timely and accurate manner. Verifies and processes necessary payroll deductions for benefits and related items. Audits payroll deductions and earnings registers for reasonableness and accuracy.
• Computes and interprets miscellaneous forms of compensation and deductions. Prepares calculations for special payroll checks, computes and prepares any necessary adjustments.
• Prepares payroll documents such as hourly payrolls, federal withholding forms, retirement forms, payroll adjustments, and related spreadsheets.
• Receives, analyzes, and processes statutory benefits adjustments. Prepares reports to billing agencies and communications to affected employees.
• Audits time sheets or preliminary payroll lists to verify hours, rate of pay, and budget account number or monthly payroll. Audits or calculates balances of items such as sick leave, vacation, and personal leave, and ensures deductions are made accordingly. Verifies all transactions were posted to correct accounts.
• Creates and maintains calendars in the county payroll system.
• Attends trainings offered by the Los Angeles County Office of Education and participates in system implementations and upgrades when applicable.
• Learns the new HCM system and takes part in implementation tasks.
• Processes state and federal payroll tax deposits for each payroll cycle, including taxable fringe benefit items.
• Uploads financial and retirement data to local server and to third‑party plan administrator for each payroll processed.
• Prepares and sends annual certifications to retirees receiving the retiree cash‑in‑lieu benefit. Processes annual cash‑in‑lieu payroll warrants.
• Distributes the monthly report of leave balances to each department as well as the annual accrual of vacation balances.
• Distributes warrants, yearly W-2 forms and retirement system statements, sick leave registers and other payroll documents as necessary.
• Answers questions or concerns from employees requiring explanation of calculations, rules and regulations governing payroll processing. Provides employees with necessary forms and assist employees with questions regarding payroll procedures, tax shelters and voluntary deductions. Assists employees with miscellaneous questions and requests.
• Coordinates the enforcement of levies, garnishments, and other withholding orders with the Los Angeles County Office of Education.
• Provides documentation for…