Healthcare Scheduling Specialist

Scheduling Specialist

A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify.

Demonstrated expertise in logistics, staffing, and schedule optimization for healthcare workers. Requires 4+ years scheduling experience, team leadership, conflict resolution, software proficiency, and strong detail orientation. Responsibilities include validating schedules, maintaining DP/DPC levels, training staff, coordinating onboarding packets, producing reports/briefings, and collaborating with MEPCOM and Workforce teams.

Estimated Starting Salary Range for Scheduling Specialist:
Pay commensurate with experience.

Full‑time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

• Validate and finalize schedules prior to publication to ensure accuracy and readiness.
• Ensure DP/DPC levels are scheduled in accordance with established AQL standards.
• Partner with the Workforce Readiness Division to forecast, monitor, and track DP/DPC levels.
• Maintain employee compliance by ensuring each individual is scheduled at least once every 89 days.
• Lead, train, and mentor junior schedulers, ensuring consistent scheduling practices.
• Conduct training and performance evaluations for the Workforce Deployment Team.
• Coordinate with MEPCOM J3/5/7 to submit, track, and follow up on all onboarding, credentialing, and security packets.
• Consolidate data from scheduling agents to produce accurate daily, weekly, and monthly reports.
• Prepare and deliver reports and briefings to the Contract Manager.
• Conduct formal briefings as required.
• Manage and optimize scheduling software and tools.
• Resolve scheduling conflicts through direct communication, including phone and video calls.
• Apply logistics and staffing concepts aligned with CLTD and Clinical Staffing & Scheduling Certification standards, including resource distribution, workload optimization, and compliance with FTE requirements.
• Maintain strict attention to detail and organizational accuracy across all scheduling and documentation activities.
• Collaborate effectively with team members, fostering a solution‑first, cooperative work environment.
• Perform other job‑related duties as assigned.

• High school diploma or equivalent.
• Certified in Logistics, Transportation, and Distribution (CLTD), Association for Supply Chain Management (ASCM).
• Clinical Staffing and Scheduling Certification, Labor Management Institute, Inc.
• Coursework or training in logistics, operations, healthcare administration, HR, or a related field.
• 4+ years scheduling experience across daily, weekly, and monthly cycles.
• Minimum 1 year experience leading a scheduling team.
• Experience scheduling 100+ employees or assets.
• Experience resolving scheduling conflicts via direct communication (phone/video).
• Experience training and mentoring junior schedulers.
• Experience managing and optimizing scheduling software systems.
• Proven ability to produce accurate reports and briefings.
• Advanced proficiency in Word, PowerPoint, and Excel.
• Hospital or clinic scheduling experience.
• Experience using QGenda, When I Work or similar platforms.
• Experience conducting briefings for leadership or stakeholders.
• Validating schedules prior to release.
• Maintaining and forecasting DP/DPC levels in coordination with Workforce Readiness.
• Ensuring employees meet DP/DPC requirements by scheduling at least once every 89 days.
• Training and evaluating Workforce Deployment Team members.
• Submitting and tracking onboarding, credentialing, and security packets with MEPCOM J3/5/7.
• Consolidating scheduling data into daily, weekly, and monthly reporting products.
• Delivering prepared reports and briefings to the Contract Manager.
• Advanced proficiency in scheduling systems and workforce management tools.
• Strong MS Office skills (Excel, Word, PowerPoint).
• Skill in developing, managing, and optimizing staffing schedules.
• Ability to analyze workload, logistics flow, and staffing patterns.
• Report…