Administrative Assistant

Performs a variety of routine and complex clerical, administrative, and support duties for the Clerk & Recorder’s Office.

• Processes incoming and outgoing mail.
• Prints, copies, assembles, distributes, and files documents.
• Processing accounts payable.
• Ability to work with sensitive and confidential information maintaining confidentiality.
• Distribute offices supplies, packages, and mail to all program areas. Keeps all supply and work rooms organized and supplied with office products and first aid supplies.
• Uses computer and specialized software to digitize records, scan and enter data, search databases, conduct research, create documents, send emails, and file electronically.
• Create, post, and file public notices adhering to state and local statutes.
• Assists with travel arrangements for staff.
• Works with the Finance department to print accounts payable and payroll weekly.
• Answers telephone calls, assesses situations and provides the public and internal customers with directions and other customer services.
• Assists the Office Administrator in Board of County Commissioner (BoCC) meetings, records minutes, and obtains required signatures.
• Assists Clerk & Recorder staff with various administrative and support tasks as assigned.
• Acts as a backup for the Office Administrator as requested.

Other duties as assigned.

• Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do.
• Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customer’s needs.
• Stewardship & Innovation:
  Is a good steward of public resources and looks for ways to be innovative and improve efficiency.
• Teamwork:
  Able to work together with a diverse group of people towards a shared goal, while considering the needs of others.
• Business Technology:
  Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies.
• Communication:
  Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position.

(Any combination of experience and education that would likely provide the required knowledge, skills, and abilities as determined by Garfield County may be substituted for the following requirements.)

Education:

High School Diploma or equivalent.

Experience:

One year of administrative or reception experience with proficient computer skills in Microsoft Office programs.

Licenses &

Certifications:

Valid driver’s license. Must obtain State certification within one year of hire.

The physical activities and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform essential functions.

• Sitting:
  The primary task involves sitting at a desk, computer, or workstation for extended periods, performing administrative tasks and using computer equipment.
• Lifting and Carrying:
  Occasional lifting and carrying of ballot boxes, mail cases, and election equipment, typically not exceeding 40 pounds using proper lifting techniques. Increases to frequently during election cycles.
• Bending and Reaching:
  May involve occasional bending or reaching to access office equipment, files, or supplies within standard office…