Executive Administrative Assistant

Job Summary

This position provides proactive, confidential administrative support to the operations of a department head and co-workers, acting as a liaison with the Human Resources Department. The assistant provides executive assistance to the Director Public Works, including calendar maintenance, screening calls, coordinating travel, and reconciling credit card statements. The assistant also provides general administrative assistance to the department managers and fulfills various human resources duties including payroll administration.

• Assists with personnel issues and coordinating human resources related functions such as candidate interviews and all associated paperwork.
• Prepares and maintains departmental organizational charts and employee information in the road maintenance database.
• Monitors payroll time submissions for the department.
• Assists Fiscal Services Manager with budget activities.
• Supports Director Public Works by maintaining calendar, screening calls and correspondence, coordinating travel arrangements, and processing travel expenses.
• Assists in creating resolutions and agenda items for Board of Supervisors meetings for abandonment of roadways, road signage, and primitive roads.
• Ensures departments are actively participating in Wellness Events.
• Performs other duties as assigned.