Court Clerk

Responsibilities

• Performs specialized, complex office support and clerical work of a technical nature in support of Gila County Court system.
• Receives, computes, classifies and posts fees or fines for criminal, family law, civil, probate, and guardianship cases; issues receipts.
• Reconciles cash drawer; lists data on indexes and cross‑reference systems, enters information and documents into established filing and data systems, uses indexes, researches information, and maintains and controls complex filing systems.
• May be required to travel to satellite offices; may act as backup for Courtroom Clerk IV; completes mandatory 16 hours of continuing education and United States Passport Agent certification annually; operates a variety of office machines.
• Analyzes dockets and indexes; processes legal documents, judgments, and minute entries.
• May issue marriage licenses and record returned licenses.
• May receive and process passport applications.
• Maintains legal files and indices; checks files in and out using automated file‑tracking system; oversees vault containing court files and microfilm; enters and maintains data in automated court case‑management system; receives documents; prepares and processes formal orders; answers telephones; maintains, monitors, and reviews disposition of case files.
• Maintains awareness of rules governing destruction of court records for microfilming purposes; prepares and arranges for files to be sent for microfilming; confirms accuracy of records when returned from microfilming; and maintains microfilm.
• Assists the public without giving legal advice.
• Digitizes court documents.
• Prepares legal papers according to court orders; receives and composes correspondence; notarizes documents; maintains logs, work‑production records, and composes routine reports related to court actions and cases.
• Performs other duties as assigned.