Procurement Manager

The purpose of this position is to provide highly responsible technical and management work in directing and administering the County’s centralized purchasing and contracts program. This position works effectively with Elected Officials, County Management, and Department-level Fiscal Services Staff in areas including (but not limited to):
Facilities, Public Works, Information Technology, Health & Community Services, and Sheriff’s Office.

• Regularly assigns work to other employees and supervises related activities.
• Provides recommendations on hiring employees; scheduling work hours of employees; evaluating employee performance; handling employee grievances and promotions.
• Makes final decisions on employee training; granting time off; employee coaching and counseling.

• Administers Gila County's centralized procurement program by ensuring compliance with applicable Federal and State laws, County Ordinances, Board of Supervisors policies, and County procurement procedures while promoting fair, ethical, and cost-effective purchasing practices.
• Plans, develops, and manages competitive procurement processes including Invitations for Bids (IFBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Statements of Qualifications (SOQs), and other solicitations; prepares bid documents, legal advertisements, procurement schedules, and award recommendations.
• Develops, negotiates, and administers contracts and procurement agreements, including contracts, intergovernmental agreements (IGAs), memoranda of understanding (MOUs), construction and professional services agreements; maintains contract records, procurement documentation, Board agenda items, and related contract administration activities.
• Provides procurement leadership and technical guidance to County departments by assisting with procurement planning, specifications, sourcing strategies, contract development, procurement methods, and interpretation of procurement laws and policies while coordinating with the County Attorney's Office and other stakeholders as needed.
• Leads strategic sourcing and contract management initiatives by researching market conditions, analyzing historical purchasing data, negotiating pricing and contract terms, identifying process improvements, establishing performance measures, and developing cost-effective acquisition strategies for commodities, services, and construction projects.
• Coordinates procurement communications and vendor relations by responding to vendor inquiries, facilitating solicitation processes, issuing notices of award and non-award, managing vendor protests and dispute resolution, and collaborating with contractors, consultants, public agencies, and County departments throughout the procurement lifecycle.
• Monitors procurement program performance and continuous improvement by evaluating procurement methods, recommending policy and procedural enhancements, safeguarding confidential information, identifying operational risks and acquisition challenges, and implementing innovative solutions that improve efficiency, compliance, and service delivery.
• Ensures compliance with federal grant procurement requirements by identifying and applying applicable federal regulations (2 CFR Part 200) to grant-funded procurements including required contract provisions, cost principles, and records retention requirements.
• Evaluates and administers cooperative and intergovernmental purchasing agreements (e.g., State of Arizona SPO contracts and other public agency cooperative agreement(s) to support cost-effective and compliant procurement methods.
• Responds to and coordinates procurement-related Public Records Requests, including records, compilation, review, and coordination with the County Attorney’s Office as needed.

• Provides training to various County personnel in purchasing policies and procedures.
• Maintains documentation for training/educating prospective vendors on the Open Gov procurement portal. Collaborates with Deputy Director – Finance to ensure continuous education/training for high-volume departments. Attends…