Project Coordinator

This position coordinates renovation and new construction projects from initiation through planning, design, and construction with all involved agencies. The role assists the Facilities Management Construction Project Manager in monitoring project scope, timeline, budget, and quality expectations, scheduling and organizing meetings, communicating project status via status reports and meetings, and maintaining project records and the project management system. The position requires both office and field work at project sites.

• Assists the Facilities Management Construction Project Manager in coordinating, monitoring, and evaluating the planning and execution of all activities for assigned projects; schedules and participates in project planning meetings (e.g., utility construction pre‑construction and safety meetings) and site visits to review project status; provides status reports on overall project progress (e.g., project scope, budget, and timeline) to stakeholders; and makes recommendations to appropriate individuals regarding improvements, changes in procedures, or other actions.
• Maintains all project documentation (meeting agendas/minutes, quotes, designs, status reports, etc.) and administers and maintains the project management software system.
• Monitors contractor performance: maintains awareness of project safety issues/potential violations in accordance with federal and state safety regulations and construction standards and prepares written evaluations of contractor performance.
• Coordinates the design process to ensure the design meets the intended goals of the project; develops and maintains punch lists; conducts final inspections; assists in project closure; and develops project close‑out reports.
• Performs general administrative duties for the project management team as needed, including developing and distributing meeting agendas and minutes for all project meetings and coordinating and preparing monthly project progress reports (projected cost reports, schedules, and status reports).
• Performs other duties as assigned.