Project Coordinator

The purpose of this position is to coordinate projects, both renovation and new construction from the initiation stage through planning, design, and construction with all involved agencies; assists Facilities Management Construction Project Manager in monitoring project scope, timeline, budget, and quality expectations, project request submissions; schedules and organizes meetings, communicates project status by preparing standard status reports, and by participating in project status update meetings, maintains project records and administration of project management system.

This position requires both in office and field work at project sites.

This position does not supervise other employees.

• Assists the Facilities Management Construction Project Manager in the coordinating, monitoring, and evaluating of the planning and execution of all activities for assigned projects; schedules and participates in project planning meetings (e.g., utility construction pre-construction and safety meetings) and site visits to review project status; provides status reports on overall project progress (e.g., project scope, budget, and timeline) to stakeholders; makes recommendations to appropriate individuals regarding improvements, changes in procedures, or other actions;
  
  maintains all project documentation (e.g., meeting agendas/minutes, quotes, designs, status reports, etc.); administers and maintains project management software system. (50%)
• Monitors contractor performance: maintains awareness of project safety issues/potential violations in accordance with applicable Federal and State safety regulations and construction standards. Prepares written evaluations of contractor performance. (20%)
• Coordinates the design process to ensure the design meets the intended goals of the project; develops and maintains punch lists; conducts final inspections and assists in project closure. Develops project close-out reports. (20%)
• Performs general administrative duties for project management team as needed. Develops and distributes meeting agenda and minutes for all project meetings. Coordinates and prepares monthly project progress reports (e.g., projected cost reports, schedules and status reports. (10%)
• Performs other duties as assigned.

This position reviews, edits, and provides recommendations on Project and Team budgets.

Provides project resource allocation based on pre-approved resources on organizational projects and quality assurance projects.

This position trains colleagues, explains County procedures or processes, explains safety policies, participates in meetings, negotiates or persuades and gives presentations.

This position creates or edits documents, internal memos, emails and reports.

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

Interacts extensively with contractors or other professionals over the telephone, by email, and/or in person.

Frequently (More than 25% but less than 40% in a year)

Associates Degree in Project Management, Business Management or closely related field; or equivalent combination of education, training and experience.

Four (4) years directly related experience; or equivalent combination of education, training and experience.

Must possess and maintain a valid Driver’s License.

Principles and practices of project management; regulations pertaining to the construction and maintenance of public buildings;
Federal and State safety regulations and standards applicable to maintenance and construction of buildings; safety precautions and practices relevant to the operation of maintenance/construction tools and equipment; site safety and project management software.

Active…