Deputy Probation Officer IV

Probation Administrator

The purpose of this position is to ensure the safety of the Gila County community through the utilization of evidence based practices in the management and support of officers responsible for administering case supervision.

This position performs administration duties in planning, developing, organizing, directing and coordinating the activities of both Juvenile and Adult Divisions of the Probation Department. This position is responsible for providing leadership in the administration of the department and in the development and evaluation of policies and procedures.

Supervisory responsibilities include regularly assigning work to other employees and supervising related activities. Makes final decisions on scheduling work hours of employees, evaluating employee performance, granting time off and employee coaching. Provides recommendations on hiring new employees, handling employee grievances, training, employee promotions, employee salary increases, employee disciplinary actions and discharging employees.

Essential duties and responsibilities include staffing cases with probation officers, ensuring the utilization and fidelity of evidence based practices and principles; utilizing State and National record systems, State and National assessments and screening tools approving work schedules and maintaining office coverage; prioritizing and assigning cases and projects; counseling, coaching, training and instructing employees as required; reviewing case reports and files; completing performance appraisals and documents corrective actions.

Manages daily operations of Probation Department through delegation, managerial support and work supervision; recommends and implements solutions to ensure standardized operations of department activities; develops and enhances cooperative professional relationships with community resource agencies, Court Administration and regional law enforcement and justice agencies.

Participates in creation of departmental procedures and operational practices. Retrieves statistical information, administers budgets and creates reports. Serves as member of departmental administrative team and performs special assignments; participates in annual budget planning and preparation; monitors and prepares statistical reports required by Administrative Office of the Courts for both Adult and Juvenile Divisions; prepares and negotiates State and Federal grants monitoring compliance with contractual requirements.

Assures effective communication with Probation and Law Enforcement agencies; coordinates with various agencies providing contracted services; facilitates departmental court representation; updates and maintains a variety of documents. Performs other duties as assigned.

Budget responsibilities include reviewing, editing and providing recommendations on department level budget, project budget and State budget.

Project responsibilities include providing project resource allocation based on pre-approved resources involving organizational planning projects, organizational development projects, quality assurance, process improvement projects, employee training and development projects. Provides project research support on capital development projects.

Oral communication duties include training colleagues, explaining County procedures or processes, responding to public inquiries, participating in meetings, giving presentations, negotiating or persuading and conducting meetings.

Written communication duties include creating or editing documents, internal memos, emails, reports and court documents.

Interactions with the general public include extensively interacting with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

Interactions specifically with customers include always (more than 85% in a year).

Minimum education required is a Bachelor's Degree with a preference in the behavioral sciences or a related field from an accredited college or university. Minimum years of directly related experience required is five (5) years experience working as a Probation Officer with some lead/supervisory experience; or equivalent combination of education, training and experience. Must successfully pass a psychological, medical evaluation and other training requirements.

Must have an unrestricted Driver's License and carry required automobile insurance.

Professional credentials required include AOC Probation Officer's Academy, AOC Defensive Tactics Academy. Must have an unrestricted Driver's License and carry required automobile insurance. Must maintain CPR and First Aid certifications.